Executive Assistant

2 weeks ago

Melbourne, Victoria, Australia NAX Capital Full time $90,000 - $120,000 per year

Company Description

Founded in 2020, NAX Capital is a trusted institutional-level brokerage service that provides Australian investors with secure and transparent access to the digital asset market. NAX holds five global trading licenses, including those in Canada and New Zealand. Our team is dedicated to delivering innovative trading solutions tailored to meet the needs of our clients. We prioritise security, transparency, and excellence to ensure optimal performance in the digital asset trading arena. Based in Melbourne, VIC, NAX Capital is at the forefront of the financial industry's evolution.

Role Description

About the Opportunity

NAX Capital is seeking a corporate and proactive Personal Assistant / Team Administrator to provide high-level support to our Group CEO and dynamic team. This role requires a confident individual who excels at managing calendars, communications, logistics, and documentation, utilising their organisational skills—all while representing the company with professionalism and discretion.

This is a full-time permanent onsite position located at our modern office on 570 St Kilda Road.

Key Responsibilities

· Manage the CEO's calendar and team appointments with precision

· Draft and respond to email correspondence, ensuring timely follow-ups

· Coordinate domestic and international travel arrangements

· Attend meetings, take accurate minutes, and track and follow up on action items

· Organise confidential files, promotional assets, and internal documents

· Facilitate smooth communication between leadership and other departments to ensure alignment and responsiveness

· Assist with onboarding and office coordination tasks

About You

This role is ideal for an energetic and enthusiastic individual who will ensure the smooth operation of multiple functions. You will be the key link between leadership, internal teams, and external stakeholders.

· Minimum 1 year's experience in an administrative or PA role (or similar)

· Strong written and verbal communication skills with a corporate presentation style

· Exceptional attention to detail and time management

· Proficiency in MS Office Suite, Outlook, Teams, Zoom, and Jira

· Able to work independently in a fast-paced environment with tight timelines

· Adaptable in dynamic, fast-paced environments

· Demonstrated discretion with confidential information

· Comfortable working in a small, high-performance team under tight deadlines

· Prior exposure or interest in financial services or cryptocurrency is advantageous

Benefits of working with NAX Capital

· Competitive salary plus superannuation.

· Work in a collaborative, high-energy environment

· Join an innovative company redefining crypto investment

· KPI-based bonus structure after 6 months

· Daily catered lunch for employees

· Transportation allowance: Up to $300 per month toward fuel or public transport expenses

· Employee Assistance Program (EAP) for wellbeing and support

· Learning and development pathways with career growth potential

· Flourishing, inclusive culture at our Melbourne headquarters

· Be part of a global mission with real market impact

How to Apply: Please send your resume and a short cover letter to or call Kate De Young for a confidential discussion on

We are excited to connect with someone who brings professionalism, energy, and initiative to our team.

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