Project Administrator

2 days ago

Brisbane, Queensland, Australia Herrenknecht Australia Full time $60,000 - $80,000 per year

Herrenknecht Australia

Herrenknecht is a world-leading supplier of mechanized tunnelling machines and associated equipment for all round tunnelling solutions.  Herrenknecht Australia, a subsidiary of the global organization, is comprised of a small team offering site support to active local tunnelling projects before, during and after TBM excavation. In house engineering capabilities allow us to work with tunnelling contractors to find solutions to unique and challenging problems related to tunnel construction.

We are currently seeking a Project Administrator to join our Australian Team in Brisbane Head Office within a full-time role, 5 days per week.

The Role

Working closely with team leaders and managers on project related activities and arranging staff travel and accommodation in line with project requirements. Scheduling & booking project site inductions, medicals and training. Facilitate and coordinate staff position change across projects

Key duties & responsibilities

Travel Management

  • Travel Arrangements - Sourcing & booking of all international and domestic travel (Air, Hotel, Car Rental) for HAU and other HK & affiliate offices worldwide.
  • Policy Development – Creating and implementing strategic travel policies and processes to ensure efficient, safe & cost-effective travel arrangements for business.
  • Vendor Management – Creating and maintaining relationships with travel management companies & vendors including negotiating contracts & rates.
  • Data Analysis – Monitoring travel activities & costs using data to improve & drive benefits to business by using travel spend to benefit business.
  • Support & Guidance – monitoring travel activities and providing assistance by providing maps, translations to assist travel for each worker.

Induction Management

  • Planning & Coordination – Developing & coordinating comprehensive induction process tailored to specific projects.
  • Documentation – Ensuring all necessary paperwork is tailored to each sites requirements to ensure compliance.
  • Training – Source & Coordinate required training & medicals for each specific site.
  • Support & Guidance – Liaise with on-site workers & managers as well as client reps for each site to ensure smooth process for all involved.

Project Support

  • Coordination – Assisting in the coordination of project activities & ensuring deliverables are completed on time and within budget.
  • Scheduling – Manage & assist management with updating and maintain shift rosters for multiple projects.
  • Documentation – Preparing and maintaining project documentation.
  • Implementation – Creating filing structure, documents & user guides to assist employees.
  • Communication – Facilitating communication between project team members, management & other stakeholders.
  • Support – Provide administrative support to managers including updating HK specific CVs for client.
  • Risk Management – Analyzing risks and opportunities related to projects.

Uniform Management

  • Inventory Management – work with Orders team to track and manager inventory, ensuring adequate stock levels.
  • Logistics and Distribution – Management of logistics involved in distributing uniforms to employees.

Qualifications, skills & experience required:

  • Minimum 3 years in previous experience in project management and coordination
  • Sound knowledge of induction portals
  • Excel
  • Must have own transport

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