Project & Program Administrator

2 days ago

Brisbane, Queensland, Australia Private Advertiser Full time $60,000 - $90,000 per year
About Dimeo

Dimeo Cleaning Services has operated in Australia for over 35 years, delivering high-quality commercial cleaning and facilities support services across major corporate, government, and private sector clients. We are privately owned, with contracts in every capital city, and a long-standing record of service excellence. Many of our contracts have been under continuous management for more than 10 years, reflecting our strong client relationships and high operational standards. We are now seeking applications for a Project & Program Administrator to support one of our key client portfolios.

About the Role

This role is central to ensuring the smooth coordination and delivery of cleaning and facilities management services across multiple sites. You will assist with planning, scheduling, reporting, documentation, and ongoing communication between site teams, contractors, and stakeholders.

The position requires someone who is organised, proactive, and confident managing priorities in a busy operational environment. Strong communication and problem-solving skills are essential, as you will regularly act as a key point of contact for project updates and operational coordination.

Key Responsibilities

  • Coordinate, plan and oversee the delivery of programs, projects and services across multiple sites.
  • Develop, review and negotiate variations to project scopes and service agreements.
  • Respond to inquiries and resolve issues affecting projects, services, and stakeholders.
  • Manage documentation, reports, records, and administrative requirements associated with ongoing projects.
  • Work collaboratively with Project Managers, Architects, Engineers, contractors, owners and internal teams to ensure project objectives are achieved.
  • Advise senior management on project matters requiring attention and implement decisions as directed.
  • Oversee contractor work, including monitoring progress, quality, and reporting on any variations or non-conformance.
  • Prepare and review submissions, schedules, budgets, and operational reports.
  • Collect and analyse project data, evaluate outcomes, and provide recommendations for improvement.
  • Support continuous improvement processes and maintain effective communication between all stakeholders.

Qualification

  • AQF Diploma or higher in Project Management, Business Administration, or related field, or equivalent experience
  • Relevant subjects may include Project Planning, Project Cost Management, Quality & Risk Management, Managerial Effectiveness, Design Management, Project Life Cycles, Scope, Time, and Quality Management Techniques

Employment Information

  • Demonstrated ability to apply project management methods to coordinate and deliver projects
  • Experience using tools such as Gantt charts, risk matrices, reports, and timesheets
  • Practical experience in project administration, ideally in cleaning, facilities, or service-based industries
  • Experience in project or program administration, preferably in commercial cleaning, facilities management, or service-based industries

Skills & Experience

  • Ability to prioritise tasks and meet deadlines
  • Strong organisational, documentation, and reporting skills
  • Proficiency with Microsoft Office and project/scheduling tools (e.g., Smartsheet, MS Project, Excel)
  • Practical application of project management methods to plan and deliver projects
  • Competent with project tools such as Gantt charts, risk matrices, reports, and timesheets
  • Excellent written and verbal communication across multiple stakeholders

  • Program/Project Coordinator

    2 weeks ago

    Brisbane, Queensland, Australia Randstad - Construction, Property & Engineering Full time $60,000 - $90,000 per year

    Project Coordinator / Program Coordinator - Complex Networks ProgramLocation: BrisbaneCompetitive rate available.Min 6 months contract with potential extension.Are you an experienced Project or Program Coordinator ready to take on a challenging and complex multi-workstream program? My client is seeking a highly capable individual to provide effective and...

  • Project Administrator

    1 week ago

    Brisbane, Queensland, Australia McCosker Contracting Pty Ltd Full time $60,000 - $80,000 per year

    About The RoleIn this position you will be responsible for assisting in the day-to-day implementation of the project, the project works, engaging with site leaders, the business and other key stakeholders to achieve the projects and business goals. This position performs a crucial role in coordinating all administrative aspects of the project.Our ideal...

  • Project Administrator

    4 days ago

    Brisbane, Queensland, Australia Resourceful Recruitment Full time $60,000 - $90,000 per year

    The Company Our client is a leading energy infrastructure organisation operating critical transmission assets across Australia. They are committed to delivering reliable energy solutions while maintaining the highest standards of safety, environmental responsibility, and operational excellence. This forward-thinking organisation values collaboration,...

  • Senior Project Administrator

    2 days ago

    Brisbane, Queensland, Australia SMEC Full time $60,000 - $90,000 per year

    Diverse and interesting workFlexible work arrangements with a great cultureProject management or data analysis skills are welcomeAbout SMECSMEC provides unique opportunities to work on large scale infrastructure and water sustainability projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives...

  • Project Administrator

    1 week ago

    Brisbane, Queensland, Australia Sunwater Full time $60,000 - $90,000 per year

    Work.Join Sunwater as a Project Administrator where you'll work closely with the Project Director, Project Coordinator and relevant stakeholders supporting the Paradise Dam Improvement project.As a Project Administrator at Sunwater, you will:Provide Administrative assistance to the function or region and maintain records within Sunwater's information...

  • Project Administrator

    2 weeks ago

    Brisbane, Queensland, Australia Colliers Full time $60,000 - $80,000 per year

    Company Description Colliers (NASDAQ, TSX: CIGI) is a leading diversified professional services and investment management company. With operations in 64 countries, our 17,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients.The Colliers Engineering and Design team specialises in civil,...

  • Project Administrator

    2 days ago

    Brisbane, Queensland, Australia Colliers Full time $60,000 - $120,000 per year

    Company DescriptionColliers (NASDAQ, TSX: CIGI) is a leading diversified professional services and investment management company. With operations in 64 countries, our 17,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients.The Colliers Engineering and Design team specialises in civil,...

  • Project Administrator

    1 week ago

    Brisbane, Queensland, Australia Sentinel Property Group Full time

    Deliver exceptional project coordination and operational support across one of Australia's leading private property investment portfolios.Sentinel Property Group is seeking a highly organised and detail-driven Project Administrator to join our dynamic Projects Team.Reporting to the Corporate Services Coordinator, this pivotal role provides essential...

  • Project Administrator

    10 hours ago

    Brisbane, Queensland, Australia Now Careers QLD Full time $60,000 - $80,000 per year

    Project Administrator - Leading Construction Company Join a respected construction business delivering a diverse range of commercial and design-driven projects across Queensland. We're seeking an organised and proactive Project Administrator to provide vital support across multiple teams, from design and estimating through to project delivery and...

  • Project Administration

    2 days ago

    Brisbane, Queensland, Australia fa4272f4-3af4-46cf-98a0-0b63fca57f9f Full time $60,000 - $90,000 per year

    Join Ascot Air as a Projects AdministratorFor over 20 years, Ascot Air has been a trusted provider of exceptional air conditioning services to businesses across South East Queensland. From hospitality venues to shopping centres, corporate high-rises, and universities, we specialize in designing and delivering HVAC solutions that meet the unique needs of our...