Event Funding Co ordinator

Job description

Agency Department of Tourism and Hospitality Work unit Tourism and Events NT

Job title Event Funding Coordinator Designation Administrative Officer 5

Job type Full time Duration Ongoing

Salary $88,297 - $92,687 Location Darwin

Position number 48660 RTF Closing 10/12/2025

Contact officer Jacalin Ling on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by

making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer.

For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website.

Primary objective

As an Event Funding Coordinator, you'll be part of a small, high-performing team responsible for administering the Territory's event funding programs,

managing agreements, and supporting event organisers to deliver quality outcomes across the NT.

Key duties and responsibilities

1. Support the Event Partnerships team in delivering a funding program that supports events and festivals which engage local communities, attract

visitors, and showcase the Northern Territory.

2. Analyse and assess event funding applications, providing clear and evidence-based recommendations to the assessment panel in line with program

guidelines and strategic priorities.

3. Administer and maintain the event evaluation program, including participant introductions, database management, results tracking, and return-on-

investment documentation.

4. Monitor and assess acquittal reports, ensuring timely milestone payments and compliance with funding agreements. Assist in the preparation of

correspondence and documentation, including Ministerial, briefings, and stakeholder agreements.

5. Contribute to the coordination of events, projects, and initiatives supported through the Event Funding Program.

6. Support the development of marketing and communications materials, including design briefs and content coordination.

7. Build and maintain strong relationships across the events and festivals sector to support continuous improvement and elevate the quality of events

delivered across the Territory.

8. Develop and maintain effective partnerships with key internal and external stakeholders to support collaborative outcomes.

9. Provide administrative and analytical support to the broader team, including data analysis, financial reporting, and monitoring of Event Funding

Program budgets.

10. Research and review software and process improvements to enhance the efficiency and effectiveness of the Event Funding Program.

Selection criteria

Essential

1. Demonstrated experience in administering funding or grant programs, including assessing applications, monitoring compliance, and managing

payments in accordance with program guidelines and policies.

2. Strong analytical and problem-solving skills, with the ability to interpret data and provide clear, evidence-based recommendations to support decision-

making.

3. Proven organisational skills with the ability to manage competing priorities, maintain accurate records, and deliver outcomes within required

timeframes.

4. Well-developed written and verbal communication skills, including experience preparing briefings, correspondence, and stakeholder documentation.

5. Ability to build and maintain productive relationships with a wide range of internal and external stakeholders across government, industry, and the

events sector.

6. Experience using databases, spreadsheets, and reporting tools to support evaluation, tracking, and analysis of program outcomes.

7. Sound understanding of financial processes and budget management, with the ability to apply these skills in program reporting and administration.

8. Commitment to continuous improvement, including identifying and implementing process and system efficiencies to enhance program delivery.

9. Knowledge of or demonstrated interest in the Northern Territory events and tourism sector, and its role in supporting economic and community

outcomes.

Further information

You may be required to work on events delivered by Tourism and Events NT, which can include weekends and public holidays. The role may also require

intrastate to events being supported in Alice Springs etc.