Executive Support Officer

2 days ago

Darwin, Northern Territory, Australia NT Government - Department of Mining and Energy Full time $720,000 - $960,000 per year

Job description

Agency Department of Mines and Energy Work unit Officer of the Chief Executive Officer

Job title Executive Support Officer Designation Administrative Officer 5

Job type Full time Duration Ongoing

Salary $88,297 - $92,687 Location Darwin

Position number 46125 RTF Closing 09/11/2025

Contact officer Andrew Hurwood on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

Provide high level executive, corporate, administrative, and secretarial support to the Chief Executive Officer. This role is

the first point of contact for the Chief Executive Officer's office and is responsible for co-ordination of information from

various sources across the department, to ensure priorities are met in a fast-paced environment.

Key duties and responsibilities

1. Record, track, and oversee the timely movement and processing of correspondence through the Chief Executive Officer's

office including initiating follow up action to ensure deadlines are met.

2. Manage the Chief Executive Officer's calendar and emails and coordinate and provide relevant papers/briefings prior to

meetings.

3. Maintain effective security over confidential and sensitive records and documentation.

  1. Arrange meetings, travel and events and carry out routine procurement/purchases.
  2. Provide advice and assistance to departmental staff in the preparation of high-quality documentation for the Chief

Executive including coordinating the monthly reporting requirements across the department.

  1. Work as an integral part of the team to support the timely delivery of departmental priorities.

Selection criteria

Essential

1. Demonstrated experience working in an administrative support role within an executive level team, with a proven ability

to exercise sound judgement, particularly in respect to confidential or sensitive matters.

  1. Demonstrated interpersonal and oral communication skills which result in being able to communicate professionally,

tactfully, and effectively at all levels.

3. Sound writing ability, experience in preparing correspondence and demonstrated attention to detail and accuracy.

4. High level computer skills with experience in finance, procurement, records management and travel practices and

systems.

5. Self-motivated and proactive with highly developed organisational and time management skills. Ability to assess and

prioritise matters to effectively manage multiple tasks with competing deadlines while working autonomously.

  1. Ability to use initiative and be innovative and flexible in response to achieving outcomes, undertake research and make

recommendations regarding appropriate action to senior officers.

Desirable

1. Knowledge of relevant government policies, protocols, procedures, and systems.

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