Administrator

5 days ago

Maddington, Western Australia Ground Support Systems (Aust) Full time $60,000 - $80,000 per year

Join our dynamic team at Ground Support Systems (Aust), an established and highly regarded company with branches spanning across Australia.

As a specialist in Dewatering, Water Treatment & Trench Shoring for civil and infrastructure projects, GSS Hire is seeking an experienced full-time Administrator to join our Maddington, WA branch for the Dewatering & Water Treatment division.

About the Role

The Administrator roleis to be responsible for the procurement and coordination of all Dewatering & Water Treatment equipment and services. To provide high level administrative support to the Commercial and Operation teams. You will also Assist the Operations Coordinator, Water Treatment & Service Team with day-to-day duties.

Due to our continued growth, we are looking for a rising star with a strong passion in the construction industry to join our team.

In this role, you will provide crucial business support and contribute to various projects within the realm of civil construction.

Key Responsibilities

  • Raise, create, monitor and expedite Purchase Orders and Purchase Requisition, including supplier invoices
  • Manage and maintain inventory levels, including sourcing products, pricing and placing orders
  • Monitor and manage expenses (accounts payable) – weekly approvals, credit card expenses, purchase reimbursements
  • Assist in coordinating and booking training requirements for personnel
  • Assist with the on-boarding process for new and existing personnel, including orientation, induction, and mobilization (to & from site)
  • Booking travel & accommodation
  • Date entry of Fuel registers (onsite and yard)
  • Taking Hired Plant Insurance (LTD Waiver)
  • Assist with submission of service records and OHS documents to clients
  • Support the Workshop with data entry (Service, Pre-start records)
  • Assist with preparation of GSS EOM invoicing and Progress Claims
  • Assisting the Hire Department with Hire Agreements, Mobilisation of Equipment, Coordination of multiple jobs

Skills & Experience

  • Experience in Civil construction or hire industry
  • You have a strong customer service ethic, detail oriented and enjoy solving problems
  • Strong administrative skills and effective time management
  • Excellent communication skills, both written and verbal
  • Proficient in Microsoft Office Suite - especially Excel
  • Experience in Syrinx POS system is desired but not essential
  • Competent to work in high-pressured environments and meet deadlines

What's on Offer

  • Training provided
  • Good team environment
  • Working hours: Monday - Friday (40 hour week)
  • Competitive wages

  • Administration Officer

    1 week ago

    Maddington, Western Australia MercyCare Full time $30,750 - $63,000 per year

    When you join MercyCare, you join something bigger. A community of staff that make a difference at the heart of the community. As a leading Western Australian not-for-profit provider of aged care, family, community, early learning and disability services we support people throughout life's journey. We invest in our people by building rewarding careers,...

  • Sales Administrator

    2 weeks ago

    Maddington, Western Australia Acu-Tech Piping Systems Full time $60,000 - $120,000 per year

    Acu-Tech is seeking a driven and detail-oriented Sales Administrator. This role plays a critical part in supporting the Australian wide sales function and ensures seamless communication between internal teams and clients.What We Offer?We're offering more than just a title. This is your chance to step into a dynamic, valued role where your contributions are...

  • Sample Administration Officer

    1 week ago

    Maddington, Western Australia Intertek Full time $45,000 - $65,000 per year

    About the companyIntertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification solutions for our customers' operations and supply chains. Intertek Total Quality Assurance...

  • Customer Service Administrator

    2 weeks ago

    Maddington, Western Australia Smart Workzone Hire Full time $45,000 - $60,000 per year

    About UsSmart Workzone Hire is a fast-growing, national company providing innovative traffic management solutions across Australia.We're seeking an energetic and organised Customer Service Administrator. This role suits someone who enjoys variety, thrives on detail, and wants to be part of a high-performing, collaborative team.**Flexible around school hours...

  • Fleet Coordinator/Administrator

    1 week ago

    Maddington, Western Australia Autoleague Full time $60,000 - $80,000 per year

    Join one of the largest automotive industry employers in Australia as a Fleet Coordinator in a dynamic and close knit team at Maddington Toyota.Are you an organisational powerhouse with a keen eye for detail and a passion for customer service? In this role, you'll be the linchpin that keeps our Fleet operations running smoothly—coordinating communications,...

  • Junior Adminstration/Scheduler

    24 hours ago

    Maddington, Western Australia Wave Surfaces Full time $60,000 - $90,000 per year

    Wave Surfaces specialise in the fabrication and installation of joinery and bench tops for the residential and commercial market.We are seeking an experienced Junior Administration and Scheduler to join our team.Job Overview:We are seeking a confident communicator with excellent people skills to join our team as a Junior Administrator/Scheduler. This is a...

  • Executive Assistant

    5 days ago

    Maddington, Western Australia Acu-Tech Piping Systems Full time $60,000 - $80,000 per year

    Acu-Tech has a very rare opportunity for a skilled administrator to step into the role of Executive AssistantThis is a rare and rewarding opportunity to work closely with our CEO, CRO, and General Manager in a trusted, high-impact role.You'll be joining a down-to-earth, close-knit team that values collaboration, integrity, and pride in our work. As the...

  • warehouse assistant

    3 days ago

    Maddington, Western Australia 2MT Mining Products Pty Ltd Full time $45,000 - $60,000 per year

    2MT Mining Products (2MT) is a national, consumable wear parts supply company specialising in ground engaging tools, crusher wear parts and other specialised wear prevention products for fixed and mobile plant, for supply to mining regions throughout Australia.We are currently seeking a Warehouse Assistant / Warehouse Trainee role for our Perth office,...

  • Fleet Coordinator

    1 week ago

    Maddington, Western Australia Autoleague Full time $60,000 - $80,000 per year

    Join one of the largest automotive industry employers in Australia as a Fleet Coordinator in a dynamic and close knit team at Maddington Toyota.Are you an organisational powerhouse with a keen eye for detail and a passion for customer service? In this role, you'll be the linchpin that keeps our Fleet operations running smoothly—coordinating communications,...

  • Operations Manager

    2 weeks ago

    Maddington, Western Australia Hedweld Group of Companies Full time $80,000 - $120,000 per year

    Hedweld is globally recognised as a leader in advanced manufacturing and engineering solutions for the mining and heavy industries. We design, manufacture, and deliver innovative products that improve workplace safety and efficiency, proudly supporting Australian industry for over 40 years. As we continue to grow our presence in Western Australia, we are...