Medical Secretary

Location: Wahroonga, NSW 2076

Job Type: Part-Time (3–4 days/week)

Industry: Healthcare & Medical – Medical Administration

Start Date: Immediate Start

About the role

As our Medical Secretary, you will play a key role in supporting our Anaesthetists and ensuring a high standard of service to patients, surgeons, and hospitals. You'll be responsible for coordinating bookings, managing correspondence and maintaining accurate patient records.

This is a varied administrative position that requires a proactive, detail-oriented professional with excellent communication skills and a genuine desire to support patients and practitioners alike.

What you'll be doing

• Liaise with surgeons' rooms, hospitals, and patients to coordinate anaesthetic bookings
• Prepare and send out patient estimates and accounts
• Answer phone and email enquiries with professionalism
• Maintain and update patient records and confidential files accurately
• Manage theatre lists, daily calendar schedules for multiple Anaesthetists
• Assist with Medicare and health fund billing using Meditrust software
• Provide general administrative support to ensure smooth daily operations

What we're looking for

• At least 1-2 years' experience as a Medical Secretary or in a similar administrative role within a healthcare setting
• Strong communication and interpersonal skills with a professional phone manner
• High attention to detail and ability to work autonomously
• Reliable, punctual and adaptable with a strong work ethic
• Understanding of Medicare and private health insurance billing
• Ability to maintain confidentiality and work with sensitivity in a medical environment

What we offer

We are committed to providing a supportive and flexible work environment for our employees. In addition to a competitive salary, we offer a range of benefits including:

- A welcoming and inclusive team environment

- On-the-job support and training where needed

- Convenient location with nearby parking

- Long-term stability and growth in a respected anaesthetic group

About us

We are a small and supportive specialist anaesthetic practice seeking an experienced and proactive Medical Secretary to join our team in a part-time capacity (3–4 days per week). This is a great opportunity to be part of a respectful and collaborative environment where your contribution truly makes a difference to patient care and the smooth running of the practice.

Whether you're looking to return to the workforce or seeking a fulfilling part-time role in a welcoming team, we'd love to hear from you.

If this sounds like the role for you, we encourage you to apply now.