Project Administrator

Ding Ding Trams are the heart of Melbourne – join our team and be part of the world's largest tram network.

Role Purpose

At Yarra Trams, our mission is to deliver world-class transport services to our passengers. In this role, you will contribute to this goal by

coordinating and support for transactional processing, reporting, procurement and document control services for the OCMS Program Coordination function and other OCMS cross-functional requests on the Planning and Reporting team.

Responsibilities

• Collaborate with relevant stakeholders to receipt invoices and raise purchase orders in a timely and accurate manner.
• Assemble the OCMS monthly reporting pack using Power BI reporting and analysis including following up critical areas of issues affecting the network with those responsible
• Support and continuously improve the DTP retention claim submission process including evidence collection and follow-up with project managers on status updates and commentary.
• Support the administration of transactional processing to capture and comply with all project and maintenance activities:
• Report compliance to procurement and vendor management activities:
• Report updates of purchase orders against the contract register.
• Assist in the preparation of KPIs for the transactional processing function.
• Support contract cost approvals by verifying against approved annual business plan budget
• Ensure compliance by project managers to internal project governance processes (e.g. documentation practices and requirements, reporting deadlines, OCMS project governance framework, etc.)

Skills & Experience

• Worked in a project management office (PMO) or department administration support role.
• Demonstrated experience in administration / transactional support (e.g. receipting invoices and raising purchase orders).
• Computer Skills – Effectively use Microsoft software and web applications: Outlook, Word, Excel (moderate to advanced) PowerPoint and SharePoint.
• Verbal Communication – Explains concepts in an accessible manner and develops effective presentations, building rapport in working across functions and addressing underlying motivations and issues.
• Awareness and commitment to quality management concepts.
• Possess an understanding and awareness of OH&S and environmental issues in the workplace.

Why Yarra Trams?

At Yarra Trams, we foster a workplace grounded in respect, celebrating diversity and embracing inclusivity. You'll also enjoy the following benefits:

• A free travel pass for Victoria's Public Transport Network
• Competitive salary and great conditions
• Professional development
• Career growth opportunities
• A commitment to your health and wellbeing including free flu vax, discounted gym membership, and access to our Employee Assistance Program (EAP)
• Paid Parental Leave for primary caregivers

About Yarra Trams

Yarra Trams is proudly operated by Yarra Journey Makers, a joint venture between Transdev Australia and John Holland. We work with the Department of Transport and Planning, alongside its transport agencies and operators to provide a fully integrated, sustainable transport service for the people of Melbourne.

We're all Journey Makers, connecting people and communities across Melbourne. We're committed to caring for each other, our passengers, and the communities we serve. Our Diversity & Inclusion Strategy is a key pillar and as an equal opportunity employer, we value diversity and encourage candidates of all ages, those with disabilities, and people of Aboriginal and Torres Strait Islander heritage to apply.

Please note, our selection process includes pre-employment checks, such as a police check and a medical assessment. Yarra Trams employees are required to adhere to Yarra Trams Policies and Procedures such as, but not limited to, Health and Safety Policy, Equal Employment Opportunity & Workplace Bullying Policy, Drug and Alcohol Management Program Policy (including drug and alcohol testing programs).

If you would like further details about an advertised role, or if you require an adjustment in the application process, or any other information in alternate formats please email or call