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Project Administrator

2 weeks ago

Melbourne, Victoria, Australia Plan B Group Full time $60,000 - $80,000 per year

Join the only AAA-accredited Auditing company in Victoria and experience the AAA Advantage.

The Plan B Group has been recognised by the Australian Financial Review as one of the Best Places to Work – a testament to our exceptional workplace culture, people-first mindset, and commitment to wellbeing.

About us:

Plan B Auditing, a key division of the Plan B Group, is the industry-leading VEDN electrical infrastructure compliance company, delivering holistic solutions across Auditing, Engineering, Design, and Project Management. We are proud to be Victoria's only AAA-accredited electrical auditing company, and we call this The AAA Advantage — a standard of excellence that sets our work, our team, and your career apart. Due to continued growth, we're excited to offer a rare opportunity for an Administrator to join our high-performing, motivated team.

A minimum of 5 years of project administration experience is required for this role.

The Project Administrator will report directly to the Project Administration Manager and will be responsible for supporting various administrative and coordination functions across the Communications team.

Supervisor or coordinator experience is beneficial but not essential for this position.

Key responsibilities include, but are not limited to:

  • Providing general administrative support to the Project Administration Manager & the broader Communications team.

  • Serving as the primary administrative support for the Communications Design & Project Management teams.

  • Assisting in the preparation and coordination of fee proposals & associated documentation.
  • Coordinating authority audits, including submission of required documentation & ongoing compliance tracking.
  • Managing the end-to-end tendering process, including documentation preparation & submission tracking.
  • Coordinating new project applications & overseeing the management of carrier service contracts.
  • Completing & submitting carrier documentation & processing update requests as required.
  • Assisting in the preparation & formatting of client reports.
  • Liaising with clients and relevant authorities to facilitate project requirements & maintain strong working relationships.
  • Supporting the invoicing process by preparing & coordinating invoice requests.