Project and Administration Officer

2 days ago

East Arm Northern Territory, Australia Arctic Installations Pty Ltd Full time $60,000 - $80,000 per year

This role is responsible for project documentation, progress claims and invoicing support, resource scheduling, and general office coordination. It also provides professional communication with clients, suppliers, and subcontractors to support project teams and business operations. The ideal candidate is experienced, proactive, and adaptable, with strong organisational skills and a willingness to take ownership of tasks and support multiple teams as needed.

What we offer:

  • Annual Retention Bonus, paid on each work anniversary.
  • Stable, full-time position, with a growing Territory business.
  • Genuine variety in you day to day work.
  • Off Street parking at our East Arm facility.

Key Responsibilities:

  • Assist with project planning, coordination, scheduling, and on-site operational support to ensure smooth project delivery.
  • Prepare and maintain project documentation, including SWMS, progress claims, invoices, inductions, and compliance records.
  • Manage data entry and administrative tasks across systems such as SimPRO, MYOB, and internal registers.
  • Provide reception and office coordination, including managing calls, visitors, office presentation, supplies, and mail.
  • Support internal communication and workflow between departments to keep information and processes running efficiently.
  • Handle general administrative duties, including filing, document control, recruitment support, and ad-hoc tasks.
  • Assist with financial administration, including entering purchase orders, invoices, and receipts while supporting the Accounts Team.
  • Coordinate with clients, suppliers, and subcontractors, providing timely customer service and following up on required documentation.

We are looking for someone that is proactive, able to work independently, organised, has great communication skills, attention to detail and have the ability to multitask. Prior Projects and Administration experience is desirable.

To apply, please send your resume and a cover letter to

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