Medical Administration Assistant

4 days ago

South West Coast VIC, Australia Geelong Anaesthetic Group Full time $50,000 - $70,000 per year

About the Role

This full-time position offers variety, autonomy, and the opportunity to work in a fast-paced medical environment. You'll be a key point of contact for patients, hospitals, and clinicians, and will play a vital role in coordinating administrative processes.

A core focus of this role is preparing fee estimates and processing anaesthetic accounts. Prior experience in this area is essential.

You'll also be part of a tight-knit team of experienced administrators who collaborate to ensure coverage and continuity across the practice.

Key Responsibilities include

  • Answer incoming phone calls and responding to patient enquiries professionally
  • Preparing anaesthetic quotes
  • Processing the payment and electronic submission of anaesthetic accounts accurately to Health Funds/Medicare and 3rd party providers
  • Allocating and processing patient bookings for anaesthetists from specialists rooms and hospitals with meticulous attention to detail
  • Liaising with hospitals and surgical teams and specialist rooms professionally
  • Preparing and processing medical documentation
  • Data entry and maintaining accurate records
  • Supporting billing and Medicare claims
  • Maintaining confidentiality
  • General reception and office duties assigned by the doctors and practice manager

Essential Criteria (about you)

We are looking for someone who can demonstrate:

  • 2+ years experience in medical administration/specialist billing
  • Proven experience with Microsoft Office Suite
  • Strong attention to detail and data entry accuracy
  • Excellent verbal and written communication skills
  • Skilled in health fund billing and Medicare processes
  • You are confident using medical software – experience with Meditrust is a plus
  • Your are highly organised with strong attention to detail
  • You are a clear communicator with a warm, professional manner
  • You are able to work independently and collaboratively

What we offer

  • Competitive hourly rate up to $35/hour, based on experience
  • Monthly Rostered Day Off (RDO)
  • Annual Bonus
  • Supportive and inclusive team culture
  • Ongoing training and development
  • Convenient Geelong location

Compliance 

This role is covered under the Health Professionals and Support Services Award 2020, with all entitlements including pay rates, leave, and conditions aligned with Fair Work Australia standards.

To apply

Please submit your resume and cover letter addressing the essential criteria by COB Wednesday 10th September.

Only short-listed candidates will be contacted. We will be shortlisting as applications are received, and the job may be closed early if a suitable candidate is appointed prior.

Please Note: Geelong Anaesthetic Group does in-house recruitment and does not wish to be contacted by recruitment agencies.

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