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Office Manager

2 weeks ago

Melbourne, Victoria, Australia GBX PS Pty Lty Full time $90,000 - $120,000 per year

About Us

GBX Professional Services (GBX PS) is a consulting and support partner for financial services professionals across Australia. We provide business analytics, portfolio construction, leadership development, and marketing solutions that help advice firms and dealer groups grow, scale, and remain compliant.

We are seeking an experienced Office Manager to support the Director in managing at least three different financial services offices, ensuring operational efficiency and team success.


About the Role

The Office Manager will oversee day-to-day business operations across multiple office locations, working closely with the Director and senior team. This role requires a proactive, organised professional who can balance compliance, administration, and leadership support in a dynamic consulting environment.

Key responsibilities include:

  • Managing communication flows between senior management, internal staff, and external stakeholders
  • Overseeing administrative teams and supporting the Director with scheduling and operational priorities
  • Driving efficiency through workflow optimisation, resource management, and project planning
  • Ensuring compliance with internal policies and external financial services regulations
  • Coordinating HR processes, staff onboarding, and team performance monitoring
  • Preparing reports and maintaining accurate records to support decision-making and audits
  • Contributing to the continued growth of the business through process innovation and performance improvement

Skills & Qualifications

We are looking for candidates with:

  • Minimum 3 years' experience as an Office Manager, Business Manager, or Operations Manager (experience in financial or superannuation services highly regarded)
  • Strong organisational skills, with the ability to oversee multiple offices and competing priorities
  • Excellent interpersonal and communication skills for working with directors, staff, and external partners
  • Demonstrated ability to lead projects, streamline workflows, and deliver high-quality outcomes
  • Tertiary qualifications (Certificate IV, Diploma, Degree, or higher) are desirable
  • Proficiency in Microsoft Office Suite and cloud-based workplace tools

Why Join GBX PS?

  • Work directly with the Director and leadership team on high-impact projects
  • Play a key role in managing and supporting multiple financial services offices
  • Competitive salary package with career development opportunities
  • Be part of an innovative, growing consultancy that supports the financial services industry

How to Apply

Please apply via this platform with your CV and cover letter. Shortlisted candidates will be contacted directly.