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APS4/5 Executive Assistant

2 weeks ago

Canberra, ACT, Australia Hays | Office Support Full time $90,000 - $120,000 per year

Exciting opportunity to work with an internationally focused team in the APS to support a high-profile exec

Your New Company

Join a high-profile Federal Government department at the forefront of Australia's national security and strategic policy. This department plays a critical role in safeguarding national interests and maintaining international partnerships. Based in Canberra, you will be part of a collaborative, fast-paced, and mission-driven environment that values discretion, integrity, and excellence.

Your New Role

As the Executive Assistant, you will provide high-level administrative and executive support to a First Assistant Secretary (FAS) within the National Security Division. You will be a key enabler of strategic priorities, ensuring seamless day-to-day operations and acting as a trusted liaison between internal and external stakeholders.

Key responsibilities include:

  • Complex diary and calendar management, including coordination of classified briefings and inter-agency meetings
  • Managing sensitive correspondence, ministerial briefs, and classified documents
  • Organising domestic and international travel, including security clearances, logistics, and allowances
  • Screening calls and managing high-level stakeholder engagement
  • Supporting divisional coordination and contributing to a high-performing executive support team

What You'll Need to Succeed

To thrive in this role, you will bring a proactive mindset, sound judgement, and a strong background in executive support within government or high-security environments.

You will also have:

  • Proven experience supporting SES-level executives
  • Strong interpersonal and communication skills
  • High proficiency in Microsoft Office Suite and secure document systems
  • Ability to manage competing priorities with professionalism and discretion
  • Understanding of APS Values, Code of Conduct, and security protocols

This position is only open to Australian Citizens and you must have the ability to obtain and maintain a Federal Government Security Clearance (Baseline NV1, NV2 or TSPV)

What You'll Get in Return

  • Work in a nationally significant portfolio with real-world impact
  • Exposure to strategic decision-making at the highest levels
  • A supportive and inclusive team culture
  • Opportunities for career development and long-term APS pathways

What You Need to Do Now

If you're ready to take the next step in your APS career, click 'Apply Now' to submit your CV or contact Jessica Kiah via for a confidential discussion.