AP4/5 Executive Assistant

Are you a detail-oriented professional with a passion for
supporting senior executives and ensuring smooth day-to-day operations? Adecco
is proud to partner with a high-profile Federal Government client to recruit
for a unique opportunity at the  APS4/5 level .

About Us

As one of the world's leading recruitment agencies, we
leverage our global presence to produce great outcomes for the businesses and
people we work with. And, with teams all across Australia, we can support you
no matter where you need us.

Responsibilities

As an Executive Assistant you will thrive in a fast-paced environment and bring initiative, discretion, and a commitment to delivering high-quality executive
support.

Duties Include:

• Manage the CEO's and Executives' calendars and inboxes, coordinate
  appointments, travel arrangements, and briefing requests, while maintaining a
  comprehensive deliverables list and identifying potential delivery risks.
• Collaborate closely
  with the Executive Officer (EO) and other senior stakeholders to ensure
  strategic priorities are met through effective scheduling and stakeholder
  engagement.
• Build and maintain
  strong working relationships with key stakeholders, including the Senior
  Leadership Team and Branches led by the Executives.
• Provide
  administrative support to the Advisory Board, including travel bookings,
  processing payments, and preparing government reports on Board composition.
• Support office
  operations across enabling services, including onboarding/offboarding, finance
  and invoicing, procurement, security, property management, and IT systems.
• Undertake
  administrative financial tasks such as credit card reconciliations, purchases,
  and domestic travel coordination.
• Assist with
  Branch-level administrative tasks including maintaining organisational charts,
  distribution lists, leave schedules, and reporting requirements.
• Prepare high-quality
  documentation such as reports, briefs, meeting records, and correspondence.
• Maintain and utilise
  information databases accurately and oversee records management including
  archival processes.
• Order and manage
  office supplies to ensure smooth day-to-day operations.
• Provide support for
  events and programs as needed.
• Exercise sound
  professional judgment and discretion when handling sensitive or confidential
  matters, applying a solution-focused approach to stakeholder requests and
  issues.
• Perform other duties
  as required to support the team and organisational objectives.

Your Profile

To be succesful in this role you will have:

• Strong organisational skills – managing calendars, meetings,
  travel, and priorities.
• Excellent
  communication – both written and verbal, with a professional tone.
• Discretion and
  confidentiality – handling sensitive information with care.
• Initiative and
  problem-solving – anticipating needs and resolving issues proactively.
• Attention to detail –
  ensuring accuracy in documents, scheduling, and correspondence.
• Time management –
  juggling multiple tasks and deadlines efficiently.
• Adaptability –
  working in fast-paced, high-pressure environments.
• Previous experience in
  executive or administrative support roles (ideally in government or similar
  structured environments).
• Understanding of
  government protocols and APS values.
• Proficiency in
  Microsoft Office Suite and other relevant systems (e.g., TRIM, SAP, or
  similar).
• Knowledge of diary
  and email management, travel coordination, and meeting logistics.
• Ability to liaise
  with internal and external stakeholders professionally.

AUS citizenship and a current Baseline clearance is mandatory
for this opportunity.

Contact

Interested in learning more or ready to
apply?

Feel free to reach out—I'm always happy to chat about the role and answer any
questions. You can message me on LinkedIn or contact me directly  .

Looking forward to connecting

Elisa Grame  | Recruitment Consultant (Government)

Adecco Canberra