Front Office Coordinator

2 days ago

Perth, Western Australia Perdaman Full time $50,000 - $80,000 per year

Company Description

Perdaman is a multinational group based in Western Australia with a diverse portfolio that includes investments in fertiliser production, shopping centres, pharmaceuticals, migration services, and advanced energy solutions. We are committed to innovation and actively seeking out new opportunities to improve various sectors. Our operations enhance agricultural productivity, provide healthcare solutions, create community spaces, and offer energy-efficient solutions.

Role Description

This is a full-time, on-site role located in Perth, WA, for a Front Office Coordinator. The Front Office Coordinator will be responsible for managing appointment schedules, handling phone calls with proper etiquette, performing receptionist duties, and general office administration. The role involves providing exceptional customer service and ensuring the smooth operation of front office activities.

Qualifications


• Welcoming visitors to the office and ensuring they receive prompt attention from staff.


• Booking and maintenance of meeting rooms. Phone Etiquette and Customer Service Skills.


• Maintain the PGS CEO's diary and email appointment confirmation.


• Receive and record mail, courier deliveries and record in LEAP.


• Process outgoing mail according to procedures.


• Administration and ordering of stationery, kitchen and office supplies.


• Assist with daily maintenance of both the kitchen and equipment.


• Maintain the Reception procedures manual.


• Administer all property matters, including liaison with building management.


• Management of office service agreements and their administration –security, fire equipment, cleaning, photocopier/printers, office equipment, and couriers.


• Manage the coordination of all administration relating to general office services (cleaning, maintenance, and ordering of equipment), utilising administration support staff to their full capacity.


• Setting up the Boardroom for teleconferences.


• Preparation of quotations.


• Booking flights or Hotel Accommodations for the Internal Staff to travel.


• Provide IT support to new staff and Liaise with IT (R group) to resolve any IT matters.


• Birthday card list update and buy cards – send around the office.


• Car Maintenance, book for services and do as required.


• Ensure the certificates in meeting room 1 are all up to date.

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