Administration Officer

• Exciting full-time opportunity for a dynamic and skilled Administrator
• St. Kilda location, flexible hybrid working available
• Internationally recognised, membership-based specialist medical college

About us:

The Australian and New Zealand College of Anaesthetists (ANZCA) incorporating the Faculty of Pain Medicine, is an internationally recognised specialist medical education institution responsible for the training, examinations, specialist qualification, and continuing professional development of all anaesthetists and pain medicine specialists in Australia and New Zealand.

The college's purpose is to serve our communities by leading high quality patient care in anaesthesia, perioperative and pain medicine, optimizing health and reducing the burden of pain.

About the opportunity:

The Administration Officer - Examinations is responsible for providing administrative support to College examinations by ensuring timely delivery of administrative functions associated with the examinations.

Reporting to the Examination Coordinator – Primary Exam, this position undertakes administrative functions and provides a high level of customer service to candidates and external stakeholders in relation to college exams, the relevant subcommittees and is responsible for maintaining data within the relevant databases.

This position involves work outside of normal business hours in order to achieve deadlines, manage cyclical fluctuations and attend Committee meetings. Travel interstate to attend examinations and other events may also be required. Time in lieu is offered for out of hours work.

About the team:

The Training and Assessment Unit operates within the education and research department and delivers training support services. This unit supports the training program delivery for Anaesthesia, Diving and Hyperbaric medicine and the Rural Generalist Anaesthesia programs and facilitates the hospital site accreditation process for the college.

Keys to your success:

We are looking for someone who thrives in admin and problem solving, communicates clearly and confidently, knows their way around tech, and doesn't miss a thing when it comes to the finer details.

Specifically, you will have:

Essential:

• Completion of post-school level qualification with relevant work-related experience or a certificate level qualification with post-certificate relevant work experience; or an equivalent combination of relevant experience and/or education/training.
• Sound experience gained in an educational/academic environment in an administrative or clerical role.
• Well-developed organisational and time management skills, the ability to work effectively under pressure, manage conflicting priorities and deliver to tight timeframes.
• Meticulous attention to detail and high levels of accuracy.
• Very good written and oral communication skills, including an effective telephone manner.
• Strong interpersonal skills and an ability to liaise effectively with a range of professionals with a customer service orientation.
• An ability to work effectively as a part of a team.
• Well-developed planning and organising skills, including the ability to demonstrate initiative, effectively handle conflicting priorities, establish timeframes and meet deadlines.

• High level PC skills:

• Intermediate to advanced level: MS Word

• Intermediate level: Outlook, Internet, Excel, Access

• Aptitude to learn the in-house database system iMIS, EMS and TPS (Trainee Portfolio System)

• Experience processing payments of expenses.

Desirable

• Experience supporting highly complex assessments events would be highly regarded.
• Experience in committee support role would be highly valued.

What we can offer you:

We offer employment benefits and a working environment that contribute to our people's health, safety and wellbeing, personal and professional development and support an inclusive, equitable, and respectful college culture.

• Join a purpose driven organisation with a team of individuals passionate about improving educational opportunities for health professionals
• Opportunity to be involved in interesting projects and gain experience in high stakes exams
• A competitive remuneration package including full FBT exempt salary packaging
• Join a small, cohesive team who value collaboration and mutual support
• Opportunity to grow in the position with genuine career pathways
• Excellent staff benefits – additional leave over the Christmas period, additional personal leave, health and wellbeing offerings, market leading parental leave, staff recognition program, member advantage program with access to discounted lifestyle benefits and leisure activities
• Flexible, hybrid working options
• Free confidential counselling service to support our staff and their close family through life's challenges via our Employee Assistance Program

ANZCA is an equal opportunity employer and our commitment to creating and supporting an inclusive culture is reflected in our diverse mix of talented people passionate about delivering their best. We embrace and value the diverse society we live within and consider all qualified applicants without regard to race, colour, national origin, religion, disability, gender, gender identity or expression, sexual orientation or age. We strongly encourage Aboriginal, Torres Strait Islander and Māori applicants to apply for any of our current opportunities.

Next steps

Apply now and take the next step towards a rewarding and long-term career within a progressive environment. Our application process will require you to submit your current resume and a cover letter. We will progress suitable candidates through the hiring process as soon as we can.

If selected, we will contact you to discuss your application on the phone, you will be invited to meet with us at the college and from there, complete a few background checks. We will help you through this process. In the event that we identify potential candidates prior to the advertised closing date, we may close the advertisement sooner than the closing date. Therefore, we encourage you to apply promptly if you are interested.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace, so please let us know what you need.

For more information about ANZCA or for a copy of the position description, please email Nuzee