Agency Operations Coordinator

1 week ago

Hawthorn VIC, Australia Green Hat Marketing Full time

You: Organisation is your middle name. A solid communicator with a can-do approach who can maintain an effervescent attitude even when the goal posts are continually shifting. You take pride in being able to think on your feet, are proactive and can research when required to get things done well, all within a timely manner. The office will run smoothly with all supplies, equipment and systems being managed – all with a smile on your face that can be heard when you answer the phone. A flexible and mature outlook is needed.

Us: Green Hat. A thriving, talented, multicultural team working at APAC's largest B2B marketing agency. At Green Hat, no two days will be the same. We promise a challenge minus the politics and drama. There's always great music on in the background; coffee is always at the ready and the foosball and table tennis table are available when you need a bit of a break.

The Gig

This is a part-time role which reports to the Commercial Director and will provide general support to multiple areas of the agency to enable the best possible client outcomes and smooth running of the Green Hat office and business operations. We are a marketing agency so at times you'll get to do some marketing stuff like proofing websites and marketing materials and managing databases.

This part-time role offers flexibility and variety - perfect if you're looking to re-enter the workforce after a career break or want to balance work with other life commitments. If you've had some time away and are ready to make the plunge back into work, this could be your opportunity.

What you will have:

  • A minimum of 3 years administration and operations experience
  • Excellent written and verbal communication skills
  • Strong attention to detail, accuracy and problem-solving skills
  • Strong Microsoft Office skills especially – Excel, PowerPoint and Word
  • Ability to manage conflicting priorities and multi-task
  • Self-motivated, resourceful with a "can-do" attitude
  • Team player with integrity and a positive outlook
  • Effective, timely and consistent approach for managing work requests
  • Prior experience in a professional services firm would be highly regarded

What you will do:

  • Act as the first point of contact in the office for staff and clients
  • Organise and manage travel
  • Manage office & stationary supplies
  • Co-ordinate staff and team meetings & functions
  • Xero admin support (we can train you)
  • Oversee and manage office housekeeping
  • Other administrative & general support
  • Provide occasional support to CEO & MD

Why us?

  • We're passionate about what we do
  • We respect and support each other
  • We're informal, there's a few rules but no bureaucracy
  • We have fun and at the same time are professional in what we do
  • We invest in the development of our people

Match made in heaven?

If so, send us:

  • A killer cover letter telling us why you're made for the role
  • Your resume

Job Type: Part-time

Pay: $70,000.00 – $75,000.00 per year

Expected hours: 15 – 25 per week

Work Location: Hybrid remote in Hawthorn VIC 3122

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