Personal Assistant

Are you someone who loves keeping things organised, takes pride in being a trusted right hand, is excited by international exposure, and enjoys making a real difference behind the scenes? We're looking for a Personal Assistant who can help our Founders focus on what they do best by making sure everything else runs smoothly.

About us

At Intalo Group, we are dedicated to unlocking the worlds employment potential, through the design and delivery of innovative and evidence-based career and talent development services. With trading brands including The Career Network and Intalo Group, we design and deliver leading edge and scalable solutions for individuals, education, industry and government. Our programs are technology enabled, and outcome focussed, supporting our clients to maximise the potential of their current and future workforce.

This isn't just about managing diaries (though you'll be great at that too). It's about becoming a true enabler for our Founders — helping enable them to remain focused, protecting their time, and making sure both personal and business priorities are managed seamlessly.

About the role

We are seeking a Personal Assistant who loves planning, lives by checklists, and takes pride in getting things right the first time. We value drive, motivation, and high attention to detail over big corporate experience.

As the Personal Assistant, you will act as a trusted partner, ensuring professional and personal commitments are managed seamlessly. You will bring a strong sense of ownership, judgement, and dedication to safeguarding their time, priorities, and wellbeing. Primarily you will:

• Provide day-to-day personal and executive support to the Founders
• Juggle schedules across global time zones, specifically Melbourne and London
• Organise meetings, travel, and events with attention to detail
• Support email management
• Follow up agreed actions, reporting and meeting preparation
• Take ownership of personal and professional tasks with discretion and efficiency
• Be a trusted sounding board, spotting what needs attention before it becomes urgent
• Assist with processing invoices and managing monthly credit card statements

About you

You'll be someone who thrives on organisation, attention to detail, loves getting things sorted efficiently, and gets satisfaction from keeping everything (and everyone) on track. You're confident stepping into a busy, complex environment and know how to calmly manage multiple priorities.

We'd love to hear from you if you have:

• A qualification or experience in an administration role
• A strong communicator who builds trust and maintains confidentiality
• A sharp eye for detail and a knack for problem-solving
• Ability and flexibility to manage complex schedules, communication and competing priorities across time zones with confidence
• A strong sense of ownership, loyalty, and a natural instinct to protect and support the people you work with
• Experience working with Microsoft 365, expense management tools or simple accounting systems
• Resilience, adaptability, and are ready to grow with us

Why join us

At Intalo Group, we're unlocking the world's employment potential through innovation, design, and technology. Our brands – The Career Network, Intalo Group, and careerED Academy, build and deliver scalable solutions for individuals, educators, government, and industry prepare for the future of work.

You'll be stepping into a role that really matters — not just to our Founders, but to the whole organisation. By enabling our leaders to work at their best, you'll be making a direct impact on the work we deliver and the people we serve.

If you're motivated by purpose, enjoy being trusted with responsibility, and want a role where your organisation and initiative genuinely make a difference, apply now as we are aiming to make an immediate appointment.