PM Gatehouse Coordinator

23 hours ago

Wetherill Park New South Wales, Australia Vellex Logistics Full time $60,000 - $90,000 per year

Vellex Logistics is a diverse Australian owned family business offering freight distribution and warehousing services over the last 40 years. We strive to maintain our competitive edge in the industry and pride ourselves on our high levels of service, safety, and corporate culture.

We are currently seeking a reliable and detail-oriented Gatehouse Coordinator to join our PM shift.

This role plays a vital part in managing vehicle and pedestrian access, ensuring safety, compliance, and operational efficiency. If you are passionate about maintaining a safe and organised environment, monitoring compliance, and supporting transport and logistics operations, this opportunity is for you.

About the Role

The successful candidate will perform duties including but not limited to:

  • Oversee and schedule vehicle movements to prevent congestion while ensuring compliance with safety standards.
  • Direct traffic flow for smooth entry and exit of vehicles and pedestrians
  • Monitor driver work/rest times to ensure compliance with NHVR fatigue management laws.
  • Track and report on driver demurrage times to optimise operational efficiency and minimise delays.
  • Ensure all inbound and outbound freight documentation is accurate and complete, including Proof of Delivery (POD) and Dangerous Goods (DG) paperwork.
  • Manage daily cross-dock bookings and coordinate with warehouse and operations teams to ensure vehicles arrive on schedule.
  • Enforce compliance with WHS policies, conduct random spot checks for safety and assist in risk assessments for traffic flow and pedestrian safety.
  • Liaise with customer service teams to address any urgent freight or delivery needs.
  • Develop and maintain accurate reports on demurrage times, driver compliance and operational activities.

About You:

  • Strong organisational and problem-solving skills
  • Strong understanding of WHS regulations and NHVR fatigue management laws.
  • Proven ability to prioritise tasks and manage workflows in a fast-paced logistics environment.
  • Experience in transport logistics or similar administrative roles is advantageous
  • Excellent communication and interpersonal skills, with the ability to handle challenging situations professionally.
  • Experience with transport management systems (TMS) or compliance software is a plus
  • Maintain a proactive approach to safety, compliance and operational excellence

What we Offer:

  • A competitive salary, plus superannuation.
  • A great team environment and culture
  • Opportunity for career development and growth within the company
  • Access to the company confidential Employee Assistance Program (EAP) program to support your well-being and that of your family.
  • Salary sacrifice superannuation, novated lease and many other benefits.

If you are passionate about maintaining high standards of safety and compliance while supporting smooth logistics operations, apply now to join our team as a Gatehouse Coordinator

All successful candidates will be required to complete pre-employment screening including medical, drug and alcohol testing.

Vellex is an equal opportunity employer. We are an inclusive company where everyone is treated with respect and dignity. Vellex aims to select the best qualified person for every position irrespective of age, disability, race, nationality, ethnic or national origin, religion or belief, political beliefs, sexual orientation, gender and marital or civil partnership status. During all stages of the recruitment and selection activity, all processes and decisions must be justifiable, lawful and in line with current legislations.

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