Administration Assistant

5 days ago

Melbourne, Victoria, Australia MinterEllison Full time

Location: Melbourne

Contract Type: Permanent

MinterEllison is one of Australia's largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see )

Your role

An exciting opportunity exists for an Administration Assistant to join our collaborative Transport Accident Compensation (TAC) team and WorkSafe Recoveries practice on a full-time, permanent basis. We are looking for someone with a high level of attention to detail, the ability to multitask, and excellent organisational skills to work in a busy team environment.

As a key addition to this team, some of your responsibilities will include:

  • High volume file management including file opening and electronic filing 
  • Database management and coordination
  • Email and phone management
  • Printing and filing of correspondence and emails
  • Billing, reporting and general accounts
  • Diary management including organising meetings
  • Assisting with document production and amendments including use of precedents
  • General administrative tasks such as filing, photocopying and conducting searches as required
  • Monitoring key dates such as advices, appeal dates

What you need

The successful candidate will also possess the following attributes:

  • Excellent prioritisation and organisational skills
  • High level of accuracy and attention to detail
  • Resilience and a commitment to excellence that matches our own
  • Self-motivated and an ability to work in a highly collaborative team environment
  • Strong understanding of MS Office applications
  • Ability to work under pressure and manage conflicting priorities

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact

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