Administrator - Service Operations

1 week ago

City of Swan, Australia WesTrac Full time $60,000 - $90,000 per year

Reporting to the New Machines Mining Manager, The Administrator Service Operations is responsible for providing a high level of administrative support to the designated area/store/team/branch.

Roster:  Mon – Fri 8.5 hours per day (including unpaid meal breaks)

Location: South Guildford, WA

What you'll do:

  • Provide high-level administrative support to designated teams, branches, or stores.
  • Coordinate and monitor Quality Assurance audits to ensure compliance with WesTrac policies and procedures.
  • Manage site mobilisation requirements, including induction arrangements and daily timesheet accuracy.
  • Encode and price external items onto work orders, ensuring correct documentation and processing.
  • Handle purchase requisitions and oversee the end-to-end purchasing process.
  • Maintain accurate time capture reporting and archive management systems.
  • Facilitate training requirements and support safety and contamination control audits.
  • Build and maintain strong relationships with internal stakeholders and external customers

Skills and Experience:

  • Proven experience in administrative support within a fast-paced operational or service environment
  • Strong understanding of compliance, auditing processes, and quality assurance standards
  • Proficiency in data entry, time capture systems, and managing purchase requisitions
  • Excellent attention to detail with the ability to manage multiple tasks and meet deadlines
  • Solid communication and interpersonal skills for engaging with internal teams and external stakeholders
  • Familiarity with safety protocols, induction processes, and site mobilisation procedures
  • Competence in using business systems and software (e.g., ERP platforms, Microsoft Office Suite)
  • A proactive, problem-solving mindset with the ability to work independently and collaboratively

Our Benefits inclusive of but not limited to:

  • Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
  • Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
  • Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute. 
  • Employee Referral Program– Opportunity to receive a referral bonus up to $5000 for applicable roles.
  • Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number : 4227

  • Administrator - Service Operations

    2 weeks ago

    City Of Swan, Australia WesTrac Cat Full time

    Join to apply for the Administrator - Service Operations role at WesTrac Cat1 day ago Be among the first 25 applicantsJoin to apply for the Administrator - Service Operations role at WesTrac CatGet AI-powered advice on this job and more exclusive features.Location: Guildford, WA, AUReporting to the New Machines Mining Manager, The Administrator Service...

  • Project Administrator

    2 weeks ago

    City Of Swan, Australia Powertech Full time

    OverviewPowertech is an Electrical Engineering Services Provider delivering HV/LV & E&I engineering, installation, commissioning, testing and operations and maintenance services to our clients in the Mining & Minerals, Oil & Gas, Energy & Utilities, Refineries & Infrastructure, Defence, Renewable Energy, Ports & Rail Sectors across Australia, and SE Asia.Due...

  • Administration Assistant

    2 weeks ago

    City Of Swan, Australia People Who Care Inc. Full time

    People Who Care is a not-for-profit organisation with over 45 years of service. We partner to provide support to older people, those with a disability, or individuals facing social crises. At People Who Care, we're passionate about helping people live independently and with dignity.About the RoleWe are currently seeking a reliable and detail-oriented...

  • Medical Administration Registrar

    3 weeks ago

    City Of Swan, Australia St John of God Health Care Full time

    OverviewJoin to apply for the Medical Administration Registrar role at St John of God Health Care at SJG Midland Public Private Hospitals. This is an excellent opportunity for a Medical Administration Registrar to undertake formal Fellowship training and provide high quality practical medical administration and healthcare management services. You will...

  • Operational Support Specialist

    2 weeks ago

    City Of Swan, Australia beBeeAdministrativeSupport Full time $70,000 - $85,000

    Job TitleWe are seeking an experienced Administrative Support Specialist to join our team. As a key member of our operations team, you will provide high-level administrative support to designated teams, branches or stores.Provide administrative support to designated teams, branches or stores.Coordinate and monitor Quality Assurance audits to ensure...

  • Administrative Assistant

    2 weeks ago

    City Of Swan, Australia St John of God Health Care Full time

    OverviewJoin to apply for the Administrative Assistant role at St John of God Health Care.Your role at St John of God Midland Hospital – St John of God Midland Hospital are seeking a motivated and professional Administration Assistant to become an integral part of our hospital team. In this front-line role, you will provide a warm and efficient reception...

  • Administration Assistant

    1 week ago

    City Of Swan, Australia Hofmann Engineering Pty Ltd Full time

    OverviewWhy Hofmann Engineering? Hofmann Engineering is a premier Australian‑owned engineering company delivering high‑quality solutions across the mining, defence, aerospace, and energy sectors. With innovation and people at our core, we're proud to host one of Australia's largest privately run apprenticeship programs. Our ongoing investment in...

  • Administration Officer

    2 weeks ago

    City Of Swan, Australia Cleanaway Waste Management Full time

    Join to apply for the Administration Officer role at Cleanaway Waste ManagementJoin to apply for the Administration Officer role at Cleanaway Waste ManagementJoin us at Cleanaway and contribute to making a sustainable future possible, together.We transform waste into resources and renewable energy. When you start to think of waste as a resource, it opens a...

  • Administrative Support Specialist

    2 weeks ago

    City Of Swan, Australia beBeeSustainability Full time $76,454 - $86,147

    Administrative Support SpecialistWe're seeking a highly skilled Administrative Support Specialist to contribute to our organisation by providing exceptional administrative support and customer service.This is an exciting opportunity for someone with strong attention to detail, excellent communication skills, and a passion for delivering high-quality...

  • Operational Support Administrator

    2 weeks ago

    City Of Kwinana, Australia beBeeAdministration Full time $70,000 - $85,792

    About the PositionWe are seeking an Administrative Support Specialist to join our Operations team. This role is pivotal in delivering high-level administrative support, particularly in preparing and verifying cargo handling charges for customers.Key ResponsibilitiesPrepare and assist in analysing Bulk Business key performance data and operational...