Operational Support Specialist

1 day ago

City Of Swan, Australia beBeeAdministrativeSupport Full time $70,000 - $85,000
Job Title

We are seeking an experienced Administrative Support Specialist to join our team. As a key member of our operations team, you will provide high-level administrative support to designated teams, branches or stores.

  • Provide administrative support to designated teams, branches or stores.
  • Coordinate and monitor Quality Assurance audits to ensure compliance with policies and procedures.
  • Manage site mobilisation requirements, including induction arrangements and daily timesheet accuracy.
  • Encode and price external items onto work orders, ensuring correct documentation and processing.
  • Handle purchase requisitions and oversee the end-to-end purchasing process.
  • Maintain accurate time capture reporting and archive management systems.
  • Facilitate training requirements and support safety and contamination control audits.
Requirements

To be successful in this role, you will need:

  • A proven track record of experience in administrative support within a fast-paced operational or service environment.
  • A strong understanding of compliance, auditing processes and quality assurance standards.
  • Proficiency in data entry, time capture systems and managing purchase requisitions.
  • Excellent attention to detail with the ability to manage multiple tasks and meet deadlines.
  • Solid communication and interpersonal skills for engaging with internal teams and external stakeholders.
  • Familiarity with safety protocols, induction processes and site mobilisation procedures.
  • Competence in using business systems and software (e.g., ERP platforms, Microsoft Office Suite).
Benefits

Our company offers a range of benefits, including financial rewards, health and wellness initiatives, career development opportunities and a supportive team culture.

We are committed to creating a workplace that is inclusive and respectful of all employees, regardless of their background or identity.

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