Finance and Operations Executive

2 days ago

Hallam, Victoria, Australia Hab Shifa Australia Full time $80,000 - $120,000 per year

About Hab Shifa

Hab Shifa is Australia's leading Black Seed Oil and functional wellness brand. With over 15 years of market leadership, our products are distributed through major retailers, pharmacy chains (Chemist Warehouse, etc), natural health distributors, and online platforms in Australia and globally.

We are at the intersection of science, tradition, and innovation—committed to transparency, efficacy, and global health impact.

Role Overview

We are looking for a sharp, analytical, and operations-savvy 
Finance operations Executive
 to work directly with the CEO and leadership team. This is a 
onsite role
 that combines 
financial analysis
, 
supply chain and operations oversight
, and 
day-to-day management of admin/accounts staff
.

The successful candidate will play a key role in ensuring the financial health of the company, driving operational efficiency, and providing insights to support strategic decisions.

Key Responsibilities

1. Financial Analysis & Business Reporting

  • Prepare monthly financial reports, P&L summaries, and budget variance analyses
  • Support annual budgeting, forecasting, and scenario planning
  • Conduct margin and pricing analysis across product lines and channels
  • Track key financial KPIs, including revenue by channel, inventory costs, gross margins, and marketing ROI
  • Liaise with external accountants to ensure compliance and accurate statutory reporting

2. Operational Oversight

  • Oversee order processing, fulfillment coordination, and stock reconciliations
  • Monitor and optimize inventory levels across 3PLs and distributors (Chemist Warehouse, etc.)
  • Manage supplier invoices, costings, and internal approval workflows
  • Track logistics KPIs (order accuracy, lead times, returns, etc.) and drive continuous improvement
  • Support new product onboarding across systems and ensure operational readiness for launches

3. Staff & Admin Management

  • Supervise a small internal team handling admin, data entry, and accounts support
  • Allocate and oversee day-to-day tasks (e.g. invoicing, customer order issues, purchase orders)
  • Coordinate performance reviews, training, and upskilling for back-office staff
  • Act as bridge between operations, finance, and sales/marketing teams

4. Strategic Support & Commercial Projects

  • Lead or support commercial analysis for product innovation, market expansion, and partnerships
  • Build dashboards and models to support business cases or investment decisions
  • Support the CEO and external consultants with data for capital raises, grant applications, or partner discussions

Requirements

  • Bachelor's degree in Business, Finance, Economics, Accounting or related field
  • Minimum 4+ years experience in business analysis, operations, or finance roles (FMCG or health/wellness preferred)
  • Strong Excel/Google Sheets skills (pivot tables, lookups, financial modeling)
  • Comfortable using Xero, Cin7 (or similar ERP/inventory systems),
  • Excellent attention to detail, high integrity, and strong organizational skills
  • Prior experience managing junior team members or admin staff is a 
    must

What We Offer

  • Competitive salary and performance incentives
  • Hands-on experience working across multiple business units (finance, ops, marketing, product)
  • Opportunity to shape the growth of a respected Australian wellness brand
  • Collaborative, fast-paced, purpose-driven culture

To Apply

Please send your CV and a cover letter to 

  • Junior Accountant

    6 days ago

    Hallam, Victoria, Australia Australia Wide Office Staffing Full time $90,000 - $120,000 per year

    $75K plus superContract 6 to 12 months4 or 5 days a week- 7.6hr dayPronto softwareHallam - immediate startThe CompanyBased in the SE suburbs of Melbourne, our client is a market leader in sourcing, developing and delivering components to the OEM vehicle manufacturers in the global market. The Role:Reporting to the Financial Controller, you will play a key...

  • Service Estimator coordinator

    2 days ago

    Hallam, Victoria, Australia HJ Recruitment Limited Full time $75,000 - $85,000 per year

    Service Centre Estimator – Engineering / Equipment RepairsLocation: Hallam, VICSalary: $75,000–$85,000 + SuperType: Full-time, PermanentAbout the CompanyJoin an established Australian-owned design, engineering, and manufacturing business delivering sustainable waste and recycling solutions nationwide. Based in Hallam, this team combines practical...

  • Product Deployment Specialist

    2 weeks ago

    Hallam, Victoria, Australia Coolon Full time $80,000 - $120,000 per year

    Join our teamThe people at Coolon come from diverse backgrounds and are united by a passion for lighting, innovation and Australian manufacturing.We are looking for bright talent to join our team across the areas listed below. If your specific role is not listed, but you feel that you may be a great fit for our company, we would still love to hear from...

  • Product Deployment Specialist

    2 days ago

    Hallam, Victoria, Australia Coolon LED Lighting Full time $80,000 - $120,000 per year

    About the CompanyCoolon LED Lighting is a multi-award-winning Victorian advanced electronics manufacturer, specialising in premium LED lighting for Industrial and Architectural applications.We are currently seeking a highly motivatedProduct Deployment Specialist to join our team. This role is critical in ensuring the successful implementation, integration,...

  • Executive Assistant

    1 week ago

    Hallam, Australia Commercial Motor Vehicles Pty Ltd. Full time

    About Hallam Truck Centre Awarded the 2021 DAF Trucks Australia Dealer of the Year, Cummins Dealer of the Year and the coveted PACCAR Service Dealer of the Year award. Hallam Truck Centre flies the PACCAR flag in south east Melbourne and Victoria. As part of the CMV Group, we are accredited Kenworth and DAF dealers, supporting sales, service and parts plus...

  • Client Engagement Manager

    18 hours ago

    Hallam, Australia Trusted Care Partners Full time

    Location: Hallam VIC - Salary: $90,000 - $95,000 + super - Permanent Full Time position **Your role** As a Client Engagement Manager with Trusted Care Partners, you will be responsible for creating and nurturing long-term relationships with customers and execute overall management responsibility around client implementation. You will resolve any issues...

  • Service Manager Vic

    19 hours ago

    Hallam, Australia Dormakaba Group Full time

    Hallam, VIC, AU, 3803 - Dec 18, 2024 Due to an internal move, we have an opportunity to take the reins as our State Service Manager for Victoria! In this crucial role, you will spearhead the strategic growth and development of our service business, playing a key part in driving our continued success as the leading provider of aftermarket services for...

  • IT Technician

    2 weeks ago

    Hallam, Australia UN Tech Full time

    **Company Overview**: We're an Australian-based company that refurbishes computers. We take pride in offering both retail and export services, serving customers locally and internationally. Our mission is to provide high-quality refurbished computers and related products that meet a variety of needs. **Key Responsibilities**: - Inspect and evaluate...

  • Production Coordinator

    7 days ago

    Hallam, Australia Coolon Full time

    **Location**: Hallam VIC 3808 **About the role**: We are looking for a multi-skilled, self-motivated, hands-on Production Coordinator to join a diverse team of passionate and driven individuals from a powerhouse of innovation, design, and manufacturing. We are hiring the best and the brightest to accelerate the industry and help us build a brighter...

  • Product Deployment Specialist

    2 weeks ago

    Hallam, Australia Coolon Full time

    **Join our team** The people at Coolon come from diverse backgrounds and are united by a passion for lighting, innovation and Australian manufacturing. We are looking for bright talent to join our team across the areas listed below. If your specific role is not listed, but you feel that you may be a great fit for our company, we would still love to hear...

  • Head of Quality

    3 days ago

    Hallam, Australia IXOM Full time

    Hallam, VIC, AU, 3803 - Permanent **About your role** Take the lead in shaping and executing the Quality Strategy for the IXOM Ingredients Business Unit across the APAC region. This pivotal role is responsible for aligning quality and food safety practices across multiple sites and functions, ensuring regulatory compliance, maintaining accreditations, and...

  • Quality & Compliance Officer

    7 days ago

    Hallam, Australia Trusted Care Partners Full time

    Flexible work arrangements to support work-life balance - Permanent Full Time Role with Attactive Salary - Excellant Mentorship and support from Industry Veterans **Who we are** Our mission is to empower and encourage the people with disability to be a part of the community. We want to be with them during their struggles, and to help them get past those. A...

  • IT Technician

    2 weeks ago

    Hallam VIC, Australia UN Tech Full time $54,000 per year

    Company Overview:We're an Australian-based company that refurbishes computers. We take pride in offering both retail and export services, serving customers locally and internationally. Our mission is to provide high-quality refurbished computers and related products that meet a variety of needs.Key Responsibilities:Inspect and evaluate incoming used laptops...