Executive Assistant

About Hallam Truck Centre
Awarded the 2021 DAF Trucks Australia Dealer of the Year, Cummins Dealer of the Year and the coveted PACCAR Service Dealer of the Year award.
Hallam Truck Centre flies the PACCAR flag in south east Melbourne and Victoria. As part of the CMV Group, we are accredited Kenworth and DAF dealers, supporting sales, service and parts plus PacLease Rental and Leasing. In addition to the Kenworth and DAF brands, we are also all makes capable and full service dealers for the extensive range of PACCAR, Cummins and CAT truck engines, as well as Dana, Meritor, Eaton, Wabco, Knorr-Bremse and SAF-Holland commercial vehicle technologies.
Ideally suited to an experienced, highly efficient and proactive individual, this full-time position will report to the General Manager - Hallam Truck Centre, Bayswater Truck Centre, TRP Pakenham and TRP Peninsula. With a demonstrated capacity to provide high level executive support in a professional and confident manner, this is an exciting opportunity to work in a value driven organisation, performing a pivotal role in the success of our Senior Leadership Team.
What's in it for YOU
- Australian and long standing family owned business operating global and premium brands
- Competitive salary, mobile phone and laptop
- Free on-site barista coffee and on-site gym
- Ongoing training and development opportunities
- Focus on your wellbeing with CMV care including access to discounted fitness programs
- Discounted Corporate Income and Health Insurance through multiple partners to suit your individual lifestyle.
- Opportunities to support community partnerships with our Group CMV Foundation
- Enjoy annual company dinners and picnics

**Key responsibilities**:

- Manage the General Manager diaries, scheduling appointments and meetings, coordinating travel and identifying actions and priorities
- Assisting with the onboarding process of new employees
- Event Management and coordination, including staff wellbeing programs
- Brief the Managers on key matters, ensuring adequate preparation by providing appropriate documentation as required
- Provide confidential administrative support on key projects and strategic initiatives
- Reconcile personal expenses in a timely manner and in accordance with Finance Department requirements
- Coordinate Team events, overseeing event arrangements and collating presentation content to ensure a high level of execution
- Monitor and follow up on Manager’s accountabilities, acting as a key contact for queries and resolutions across the team
- Provide additional support to the broader executive team if and when required

**To be successful, you will have**:

- Proven capability providing administrative executive level support
- Previous experience with project management support desirable
- Previous experience in the automotive industry is an advance but not required
- High proficiency in Microsoft Office
- Excellent written and interpersonal skills
- Exceptional organisational skills, with the ability to multi-task while remaining calm under pressure
- Energetic, proactive and an ability to influence outcomes and work autonomously
- Confidentiality, discretion and professionalism
- Business Administration qualification/certification desirable

At Hallam Truck Centre, we believe our people are our greatest asset. We are very proud of our success of which is highly driven by our core values; Safety First, Can Do, Ask The Question, Do the Right Thing and Mutual Respect. These are applied in equal measures to our employees, customers and the community and demonstrated by everyone within our businesses. If you have the skills and experience necessary and want to become an important part of our successful team then please click "Apply" to submit your cover letter and resume.