Administration / Accounts Assistant- Maternity Leave Position

2 weeks ago

Melbourne, Victoria, Australia Millennium Rigging Full time $60,000 - $80,000 per year
Position Overview

The Administration / Accounts Assistant will provide support across financial administration, job coordination, and general office duties. This role requires attention to detail, strong organisational skills, and the ability to work both independently and as part of a team.

This is a maternity leave position, offered on a fixed-term basis.


Key Responsibilities
Accounts & Finance
  • Enter supplier invoices, purchase orders, and payments into Xero.
  • Assist with reconciling accounts and preparing documentation for monthly reporting.
  • Monitor outstanding invoices and support accounts receivable / payable processes.
  • Assist with expense tracking and coding.
Job Administration
  • Support project and job administration, including maintaining records and documentation.
  • Assist with scheduling and coordinating job-related paperwork.
  • Track and record staff timesheets accurately.
  • Maintain uniform stock levels and manage staff allocations.
Office Administration
  • General administrative duties to support the day-to-day operations of the office.
  • Data entry and document control.
  • Answer incoming calls and respond to general enquiries.
  • Provide administrative support to managers and project teams as required.

Skills & Attributes
  • Strong organisational and time management skills.
  • High attention to detail and accuracy in data entry.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Experience with Xero (or similar accounting software) preferred.
  • Ability to multitask and prioritise workload.
  • Good communication and interpersonal skills.

Qualifications & Experience
  • Previous experience in an administration or accounts assistant role preferred.
  • Familiarity with Xero or other bookkeeping systems desirable.
  • Understanding of construction/rigging industry administration advantageous but not essential.

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