Submission Coordinator

HKA is a leading infrastructure project, strategy, commercial advisory and dispute resolution company. We provide advisory and transformation services to major infrastructure clients and large asset businesses to help them achieve their goals through strategic and operational excellence.

Our Advisory team is an agile group that works with clients to set up their portfolios, programmes and projects for success. We thrive on supporting clients with their most complex challenges and opportunities that are varied and interesting. We have a compelling track record of providing practical, pragmatic solutions and partnering with our clients to implement strategic change.

As Part Of The HKA Team You Can Expect

• A strong collaborative culture focused on growing the Advisory practice and our team together.
• The opportunity to be a part of a rapidly growing team and be part of driving the future success and development of our global business.
• The ability to leverage HKA's strong brand in the construction space and reputation to accelerate career development and connections.

The Opportunity
We are seeking a skilled and proactive
Submission Coordinator
to join our growing Advisory team in Sydney. This hybrid role is ideal for a detail-oriented professional with a strong background in bid writing and public sector procurement.

You will be responsible for crafting clear, compelling, and compliant proposals that reflect HKA's value proposition. This role involves close collaboration with subject matter experts and technical teams to develop tailored content for EOIs, RFPs, and capability statements. You'll also contribute to maintaining a library of reusable content and case studies and support internal processes that ensure quality and consistency across submissions.

This is a high-impact role with visibility across the business and strong potential for career growth.

Proposal Development

• Write and edit persuasive content for EOIs, RFPs, and capability statements.
• Ensure alignment with client requirements and HKA's strategic messaging.
• Tailor responses to reflect technical input and project experience.

Content Management

• Maintain and enhance a repository of reusable content, case studies, and credentials.
• Support the development of templates and tools that streamline proposal creation.

Stakeholder Collaboration

• Work closely with technical teams, subject matter experts, and leadership to gather inputs.
• Facilitate internal reviews and approvals to ensure timely submission.
• Liaise with marketing, legal, and commercial teams to ensure compliance and brand consistency.

Process Support

• Assist in managing bid timelines and submission schedules.
• Assist in the coordination of framework and panel compliance for key accounts.
• Contribute to the development of bid plans and checklists as needed.

Skills And Experience
Ideally you will possess the following skills and experience:

• Minimum 5 years' experience in a proposal writing or bid management role.
• Strong understanding of public sector procurement and tendering processes.
• Proven ability to manage multiple deadlines and deliver high-quality content under pressure.
• Excellent written and verbal communication skills.
• Highly organised with strong attention to detail.
• Proficient in Microsoft Office Suite.
• A collaborative team player with a proactive, can-do attitude.

What We Offer
At HKA we recognise that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.

We operate a flexible working pattern both in terms of hours and location and are happy with flexible remote working.

Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA. We are committed to responding to all applicants who apply by the closing date.

ED&I At HKA
HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy, please visit our careers page for further information or feel free to ask our recruitment team for further information.

All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis in compliance with local legislation.

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HKA is one of the world's leading consultancy of choice for multi-disciplinary expert and specialist services in risk mitigation and dispute resolution within the capital projects and infrastructure sector.

We also have experience advising clients on the economic impact of commercial and investment treaty disputes and in forensic accounting matters.

As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide.