Submissions Manager

About John Holland

At John Holland, our purpose is simple - we transform lives with everything we do.

We've always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day

That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that's up for the challenge of transforming lives for good.

About the Role

We are currently looking to appoint a Submissions Manager to join our team in Sydney or Brisbane. Reporting to the Group Manager Submissions NSW/QLD/ACT & NT, you will be responsible for managing the production of EOI and Tender submissions to secure new business as well as contribute to overall bid strategy and completion of submissions.

Manage submissions from end-to-end including pre-release, development, submission and post submission phases ensuring all client requirements have been addressed and compliant bids submitted on time. Lead the bid strategy development, identification and integration of strategy into responses and manage the development of the Executive Summary. Manage submission team on bids to provide tailored, compliant responses and drive the implementation of Submissions processes, tools and templates while educating stakeholders on the benefits of the Submissions Team capabilities.

Responsibilities of the role:

• Lead and facilitate Project Development/Bid Managers through bid strategy workshop process to develop win themes and key messages.
• In conjunction with Bid Writer oversee the strategic content development of bids and proposals during the Bid Planning, Bid Delivery and Post Submission phases.
• Manage bid specific SharePoint site, including protecting security and managing access requests.
• Tailor bid development processes, e.g. Writing & Graphics Style Guides and Lead Author Response Outlines in conjunction with Bid Writer.
• Work with the Graphic Designer to develop graphics and bid branding that illustrate win strategies.
• Review and interrogate bid content to ensure high-quality and compliant submissions.
• Coach and influence bid teams to implement the submission process and enforce the use of Submissions tools and templates.
• Provide excellent customer service across all business units.
• Manage and monitor progress against writing plans, identify and enforce key submission milestones.
• Maintain current knowledge and application of trends, technology and or processes as they relate to best practice bids and submissions and mentor Submission Coordinators.
• Management of Industry award submissions and national and state-based prequalification submissions.
• Managing the submission resources allocated to their bids.
• Monitoring progress against key milestones, resolving issues and/or escalating issues if required.
• Enforcing submission process and implementation of tools and templates.

To be successful in this key role, you must have;

• Tertiary degree (Bachelor or above) e.g. Marketing, Commerce, Business, Media & Communications, Law or equivalent.
• 6+ years' experience successfully leading and managing people
• 8+ years' experience in a submission related role - management/writing
• Excellent command of the English language and high-quality writing, editing and proofreading skills.
• Proven experience successfully working to deadlines while effectively managing stakeholders.
• Excellent customer service.
• Advanced skills in Microsoft Office suite.
• Experienced managing bids using SharePoint.

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We'll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you when you join John Holland?

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong - that's why we're working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We've also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.