Admin Coordinator

2 weeks ago

Sydney, New South Wales, Australia Johnson Controls Full time

At Johnson Controls, we've been making buildings smarter and safer since 1885 and our capabilities, depth of innovation, experience, and global reach have been growing ever since. Our diverse global team offers the world's largest portfolio of building products, digital technologies, software, and services to transform the environments where people live, work, learn and play.

Our mission is to continuously deliver the outcomes for our customers and partners. Tomorrow needs your talent. Tomorrow needs you.  So, let's talk today

  • Global company with strong systems and support
  • Permanent full-time opportunity
  • Attractive Remuneration package

About this opportunity

  • This is a fantastic opportunity for someone who enjoys every day being different. As the Team Assistant you are in a business support role, providing administrative and co-ordination support to the Leadership Team.
  • You will provide a comprehensive administrative support including proactive diary management, general operational support and effective co-ordination of activities.
  • You will be accountable for a broad range of activities from basic administrative tasks to problem solving and query handling, through to actively contributing to projects within the team/division.
  • You will be a focal point of contact for the team and liaise with employees and external visitors, judging priorities and ensuring the delivery of a high level of service.

Some of the key tasks are:

  • Administration support to the Leadership Team.
  • Responsible for mailbox management for the Finance Director – including DOA delegated approvals.
  • Responsible for calendar management for Leadership Team.
  • Responsible for Minutes & actions – key meetings
  • Provide travel support for the leadership team – flight, accommodation bookings.
  • Provide Presentation support – enhancement of visual layout, dashboards etc.
  • Co-ordinate internal meetings for the LT – invites, meeting bookings, catering etc.
  • Be the intermediary for the external Property Management services for our offices, including liaising between the provider and internal contacts for repairs and maintenance. Raise Purchase Orders as required for external Suppliers of property services & maintenance.
  • Maintain reports for waste management and sustainability reporting.
  • Co-ordinate customer meetings and events – invites, meeting bookings, catering etc.
  • OH&S Support – generate the monthly report for the Service employees (automated report)
  • Customer Satisfaction Survey – understanding and interpreting the data in Qualtrics, actioning follow-up with customers via Managers.
  • Be a reference point on purchasing, administrative, training and financial matters.
  • Based in Macquarie Park.

What we are looking for:

  • Accountability and flexibility to changing priorities.
  • Pragmatic thinker and can support a wide operational remit.
  • Excellent planning and organisation skills.
  • 'Can do' attitude.
  • Intermediate/advanced IT skills
  • Ability to maintain confidentiality on sensitive topics.
  • Excellent attention to detail and accuracy
  • Excellent problem-solving skills

How to Apply

Click on the APPLY button to submit your application in confidence. Feel free to reach out for a confidential discussion on Amy.

  • Admin Assistant

    2 weeks ago

    Sydney, New South Wales, Australia JobTech - Talent Solutions Full time $60,000 - $80,000 per year

    Administration Support Role - Property IndustryClose To Train StationFull-Time 5 Days, No WeekendsStart ASAPNewly created role for an administration professional who has a strong interest in the Property Industry.This varied role supports the Sales department with the day to day admin, coordination and client communication, and will offer the successful...

  • General Admin

    1 day ago

    Sydney, New South Wales, Australia DOING Full time $60,000 - $80,000 per year

    The PositionWe're looking for a proactive and organised General Admin VA with estimation experience to support a growing residential construction business in Australia. This part-time, remote role involves working closely with the business owner to develop systems and processes, manage day-to-day admin and operations, and help with accurate cost estimates...

  • Admin

    6 days ago

    Sydney, New South Wales, Australia Al Jabr Mathematics Full time $45,000 - $60,000 per year

    About UsWe are a state-of-the-art tutoring centre that provides premium mathematics education to high school students. We pride ourselves on delivering high-quality teaching, an exceptional learning environment, and smooth operations for students and parents. As we grow, we're looking for an Administrative Assistant who is not only organised but also brings...

  • Admin/ Education Counselor

    2 weeks ago

    Sydney, New South Wales, Australia Education Connect Full time $60,000 - $80,000 per year

    Company DescriptionEducation Connect is an International Education and Migration consulting organization with a group of professionals known for their excellent credentials and value-based services. We are a leading international Student Recruitment & Solutions Company based in Sydney, Australia. Our mission is to maintain the market at a professional level...

  • Admin & Campus Experience Officer

    1 day ago

    Sydney, New South Wales, Australia Hays Full time $60,000 - $90,000 per year

    Sydney CBD | Start ASAP | 2–3 month contract | On Site | Monday–Friday | $49.50 per hourYour new companyI am seeking an Admin & Campus Experience Officer to join a vibrant and inclusive university environment where people come first. There Sydney Campus is a dynamic hub for students, staff, and community partners. They are committed to creating a...

  • Supply Chain Admin

    2 weeks ago

    Sydney, New South Wales, Australia Pace Farm Full time $60,000 - $80,000 per year

    About PaceAt Pace Farm, we're proud of our strong family values that have guided us since the 1970s. From humble beginnings, we've grown into one of Australia's largest egg producers, delivering the freshest, tastiest eggs nationwide. As the leading supplier of farm-fresh eggs and egg products, our mission is to continue setting the standard in the industry...

  • Office Coordinator/Admin Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Talent X Pty Ltd Full time $45,000 - $60,000 per year

    You're so organised that people are often super impressed. You have lists and calendars and nothing slips by you. You LOVE helping to set things up, organise things and clean things up.You're structured, organised, helpful & caring. You love being busy & needed and always want to be available team member. You hate sitting around and love learning new...

  • Admin & Office Support

    2 weeks ago

    Sydney, New South Wales, Australia BoConcept Full time $60,000 - $80,000 per year

    BoConcept is a renowned Danish furniture brand with over 70 years of history and 30 stores worldwide, we are looking for an Admin & Inventory Management officer in our Sydney's Silverwater head office.This role mainly provides operations support and inventory management. As part of the Asia Pacific region, you may need to deal with the Asia Pacific...

  • Admin Support

    1 week ago

    Sydney, New South Wales, Australia The Procare Group Full time $104,000 - $130,878 per year

    We are seeking a driven and organised Junior Return to Work Coordinator, also providing RTW Admin Support to our range of clients. The Role: Permanent part time with a maximum of 30 hours per weekBased from our Parramatta office with a mix of work from homeDemonstrated administration experience is essentialKnowledge of RTW processes (highly regarded)You...

  • Office Admin/Receptionist

    2 weeks ago

    Sydney, New South Wales, Australia Award Global Full time $50,000 - $70,000 per year

    About us:Award Global, established in 2005, began as a mortgage business and has since evolved into a one-stop service provider. Our group and associated companies deliver a wide range of services, including:Fund ManagementProperty Development, Sales & ManagementMortgage Broking & Wholesale LendingCurrency ExchangeLegal & Immigration ServicesWe are committed...