Accounts Payable Officer

Job description:

• Efficient and timely processing of supplier invoices, related reporting and provision of superior customer service
• Permanent, full-time position
• Based in Macquarie Park, NSW, with hybrid work opportunities available

Want to improve the lives of Australians, no matter who they are?

Join us and build a career and future you'll be proud of.

It matters more at Hearing Australia

Hearing Australia is a trusted leader in our field. Working across the country, we exist to support and empower people through hearing health when and where they need it.

Your opportunity

As an Accounts Payable Officer reporting to the Finance Manager- Business Services, you will play a key role in ensuring accurate and timely processing of supplier invoices and employee claims. You will be the go- to person for validating payments, reconciling accounts, supporting system upgrades and driving process improvements within a collaborative finance team. Working side by side with people who go the extra mile, you'll also love the feeling of helping those who need us. Here's how you'll do it:

• Ensure supplier invoices and employee claims are accurate, properly authorized, GST compliant, and coded correctly before timely payment, including fund disbursement duties once payments are authorised.
• Manage employee reimbursements, mileage claims, and credit card expenses in line with Hearing Australia's travel and expense policies, while supporting staff with related queries.
• Liaise with suppliers to resolve queries, apply discounts, and ensure credit notes are properly formatted, matched, and processed promptly.
• Ensure documentation meets audit standards, proactively manage risk, and escalate any non-compliant or suspicious activity.
• Reconcile creditor statements, investigate discrepancies, prepare accruals, and act as a backup to the Finance Manager during month-end processes.
• Champion the D365 system and related tools (Ex flow, FinOps), support testing during upgrades, and identify opportunities to streamline invoicing and payment processes.

What you'll bring

We believe the successful candidate will have a demonstrated high level of interpersonal, verbal and written communication skills. You'll bring:

• Accounting/ Finance qualification at certificate level or higher desirable
• Excellent accounts payable knowledge
• Intermediate excel
• Experience with large ERP systems (i.e. D365)
• Experience in automation/ invoice capture software i.e. EXFLOW
• Ability to perform supplier statement reconciliation
• Eye for detail, accurate and reliable, with excellent communication skills
• Independently apply knowledge and experience to resolving problems in any of the areas of responsibility
• Set priorities in a demanding environment where there are conflicting requirements

What matters most? It's simple - your drive to help anyone and everyone who needs us. And you'll see your role as a real responsibility and an incredible opportunity to make an impact on lives across the country.

Why Hearing Australia?

There's so much to love about a role with us. But our people say there's three things that set us and their careers apart. They're about:

• How we do what we do: Our vision is to deliver the best hearing solutions for anyone, anytime, anywhere. At Hearing Australia, you'll know you're making a contribution that really means something
• Who we work with: Here, you'll support and empower clients of all backgrounds. That's what drives our teams and what makes them so special
• Where we're going next: As our industry evolves, we're committed to learning and improving what we do and how we do it and building an organisation where everyone can thrive.

What does that mean for you?

As an Accounts Payable Officer, you'll know that every day, your work is helping children and adults who need us. Just ask Sandeep, one of our IT professionals about why they choose to work with us:

"The work we do in helping people hear sound again and for the very first time is quite inspirational. Everything we do here is purpose-driven."

You'll also enjoy a range of benefits, including:

• Attractive employee benefits (salary sacrifice superannuation, HCF private health cover discount, well-being programs, salary packaging, discounts across an exciting range of retailers)
• Paid parental leave
• Free, onsite staff parking
• Employee recognition awards program
• Attractive salary package includes a generous 15.4% superannuation
• Flexible work arrangement opportunities to support work, personal and family commitments

Let's create the gold standard of hearing care

We will require the successful candidate to be willing to have a Police Check conducted (we pay), a current driver's licence and must have rights to work in Australia.

Hearing Australia is an Equal Opportunity Employer and embraces diversity, equity and inclusion. We are passionate about building a diverse and inclusive culture from within.

We encourage Aboriginal and Torres Strait Islander peoples and applicants from different cultures who are bilingual to apply.

We are committed to facilitating a barrier-free recruitment process and work environment. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.