Executive Assistant and Project Officer

• Full time, continuing position within the Faculty of Engineering
• Exciting opportunity to work closely with the Head of School and School Manager of the School of Project Management
• Base Salary $103,185 - $111,237 (HEO6) p.a + 17% superannuation

About the opportunity

The School of Project Management is seeking a highly skilled and proactive Executive Assistant and Project Officer to provide high-level professional executive support and assistance in managing the general day-to-day operational activity of the School. This role ensures streamlined processes, enabling the Head of School to focus on strategic objectives while maintaining the highest standards of professionalism and integrity.

As the first point of contact for the Head of School, the role requires exceptional organisational skills, discretion, and the ability to manage competing priorities in a fast-paced environment. You will be central to ensuring seamless coordination of critical tasks, projects, and communications, while also playing a key role in strengthening the School's visibility and reputation.

The successful candidate will possess the ability to exercise sound judgement, anticipate needs, and foster positive relationships across the University and with external stakeholders. This is a dynamic role that combines executive support, project management, and stakeholder engagement in equal measure.

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for an Executive Assistant and Project Officer who possess:

• proven ability to work independently and collaboratively, using initiative and sound judgement to resolve matters that arise in daily work
• advanced proficiency in Microsoft Office Suite, with extensive experience in complex diary and calendar management, travel coordination, and meeting scheduling
• strong administrative, analytical, and problem-solving skills, with a working knowledge of project lifecycles, documentation, and methodologies
• excellent time management and organisational skills, with the ability to prioritise tasks, manage competing deadlines, and deliver high-quality outcomes in a high-volume environment
• well-developed negotiation, conflict resolution, and influencing skills, with the ability to build and maintain effective working relationships
• outstanding verbal and written communication skills, with a demonstrated ability to manage a wide range of enquiries and deliver exceptional client service
• commitment to maintaining confidentiality, exercising professional judgement, and upholding integrity in all interactions
• ability to support project delivery by gathering and analysing project data, tracking progress and budgets, preparing reports, and coordinating project-related meetings and activities
• experience contributing to communications and digital engagement initiatives, including preparing and scheduling social media content and coordinating online communications
• commitment to continuous improvement and professional development, with a focus on enhancing administrative systems, practices, and service delivery.

Sponsorship / work rights for Australia

Work Rights: you must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ+ . We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion .

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Simon Drew, Recruitment Operations by email to

The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Thursday 11 September :59 PM