Administration

Job Description
Ventia
, in collaboration with Healthscope, is looking for an agile
Administrator
to join our team at the
Northern Beaches Hospital
. This is a full time permanent role where you'll provide key administrative support and liaise with internal and external stakeholders to ensure deliverables are met.

What We Offer

• Attractive salary package with access to exclusive employee benefits, including corporate travel discounts, novated leases, private health insurance discounts, credit card discounts, and more.
• Full-time permanent role based on-site, offering flexibility with start times, and free parking.
• Work alongside a respectful, supportive, and fun cultured team, with a manager dedicated to fostering your professional growth and development.
• Join one of the leading essential service providers in Australia and New Zealand and make a meaningful impact by ensuring our hospital operate seamlessly, supporting the health and wellbeing of the community.
• We are committed to your professional development, offering a range of internal training programs and career advancement opportunities across the business.
• Health and Wellness initiatives including the Employee Assistance Program (EAP), Fitness Passport, Ventia's Healthy Minds program, and Healthy Bodies program.

What You'll Be Doing

• Variety of administrative duties, including responding to customer inquiries via phone and email, managing the central inbox, overseeing the induction process for visitors and contractors, coordinating site access, and maintaining inventory of stationery and uniforms.
• Manage the QFM (Quality Facility Management) maintenance system including assigning work orders to internal/external teams for completion, updating work order and asset status and monitoring active work orders to completion.
• Assist in preparing proposals for submission to our client.
• Coordinate and administer contract delivery meetings, including agenda coordination and minute taking.
• Assist the Project Director with handling scheduling, communications, meeting coordination and general administrative tasks.

About You

• You are technologically savvy and proficient in Microsoft Suite, particularly Word and Excel.
• Possess strong verbal and written communication skills with the ability to build effective relationships with both internal and external stakeholders.
• Experience with or exposure to formal letter writing is preferred. This includes drafting proposals, legal documents, company policies or procedures, business communications, and similar materials.
• An ability to adapt in a complex environment, strong attention to detail and can work independently.

About Ventia
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.

Diversity
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.

How To Apply
If you are looking to expand your career with a business that rewards and values its employees, please apply below by clicking on the apply now button.

Position Reference Number:
164483