Administration (Scheduling/Coordination)

Do you thrive on keeping things organised, supporting your team, and bringing positive energy to everything you do?

We're on the lookout for a motivated administration scheduler/coordinator who's equal parts organised, friendly, and ready to make a real difference in a busy, close-knit workplace.

About KGB Security and the team

KGB Security is a growing, family-owned business that has provided commercial and residential security solutions to Queenslanders for over 35 years.

We pride ourselves on delivering high-quality products and exceptional customer service. Our dedicated team works closely together to deliver tailored security solutions that meet each client's unique needs — and we're proud of the positive culture we've built along the way.

We run on a team-based environment focused on good vibes and can-do attitudes. The work can get tough at times, but we're always there to support each other and celebrate our wins together.

About the role

• A full-time position available for immediate start (We're flexible with hours and happy to work around the right person)
• Ideal for someone with 1-2 years' experience in administration, coordination, scheduling, logistics or even customer service/sales (preferably within a similar industry – but not absolutely required)
• Excellent organisation and time management skills – the ability to prioritise and multitask
• A positive, "can-do" attitude
• Able to work collaborative in a team environment and independently
• Experience with trade-based scheduling software (e.g. Simpro) would be highly regarded but not required
• Proficient in using Microsoft Office (Outlook, Excel, Word)

Key responsibilities

• Being confident as the first point on contact for customers – via email, phone or in our showroom
• Excellent communication and interpersonal skills, with the ability to engage with customers in a professional and consultative manner
• Managing the schedule, booking jobs, and coordinating priority tasks
• Responding to emails and inquiries in a timely, professional manner
• Handling a range of day-to-day administrative tasks
• Supporting the implementation of new administrative processes and procedures
• Providing high-level administrative support to the senior management team

Our ideal candidate is someone who:

• Thrives in a team environment but also self-motivated in their own work
• Has a sharp eye for detail and can juggle multiple priorities
• Brings positive energy to everything they do
• Takes pride in delivering great customer service
• Loves being part of a fast-paced, dynamic workplace

If you're the kind of person who can handle a busy inbox and share a laugh along the way, you'll fit right in

Why You'll Love Working With Us

• A friendly, supportive team who values your input
• A workplace that rewards initiative and positivity
• Opportunities to grow your skills in a dynamic industry
• Genuinely fun vibe in the office and room for creativity (decorating desks is encouraged)

If you're ready to bring your organisational superpowers and positive attitude to a company that values its people — we'd love to hear from you

Apply now with your resume and a short note telling us why you'd be a great fit for the KGB Security team.

How to apply

To be considered for this position, please submit a cover letter and resume via Seek. Please apply via SEEK by clicking the "Apply for this job" button.

Need more Information?

Contact us at

• Your name
• Your phone number
• Your resume (if available)

KGB Security is committed to an inclusive workforce & encourages applications from people of culturally diverse backgrounds, including those who identify as part of the Australian Aboriginal and/or Torres Strait Islander Community.

If you're excited about this opportunity and have the skills and experience we're looking for, we'd love to hear from you. Apply now to join our team