Legal Assistant

2 days ago


Hawthorn, Victoria, Australia NextGen Legal Full time $60,000 - $80,000 per year

About Us

NextGen Legal is a dynamic boutique legal firm located in the inner eastern suburbs of Melbourne delivering exceptional legal services to commercial and private clients. This legal firm does not just provide legal services. It works in partnership with its clients and their accountants and financial advisors to gain a greater understanding of the business operations, objectives and needs to enable it to provide both commercial and legal solutions.

Our Culture

At NextGen Legal, we pride ourselves on being a close-knit and collaborative team. We value professionalism, transparency, and a proactive approach in everything we do. Our culture is supportive and adaptable, encouraging continuous improvement and open communication. We're committed to building long-term relationships with our clients and team, by fostering trust, respect, and a genuine understanding of each other's needs.

About The Role

Due to continued growth and success, we are seeking a proactive and organised Administration/Legal Assistant to join our firm and support our commercial team of three. This is a fantastic opportunity to build your career in a law firm known for delivering value to clients and fostering a positive, supportive team culture. You'll play a key role in keeping things running smoothly in a fast-paced environment, with the chance to expand your skills across varied legal work. If you're hands-on, adaptable, and thrive in a busy professional setting, we encourage you to apply.

Some of your duties will include, but are not limited to:

  • Providing administrative support including scheduling and confirming meetings, managing inboxes, and preparing correspondence and documents
  • Attending client meetings, taking minutes, and tracking action items
  • Assisting with reporting and analysis
  • Managing billing and invoicing tasks
  • Maintaining client and referral records in the document management system
  • Handling inbound and outbound calls
  • Performing general administrative tasks such as photocopying, scanning, filing deeding and archiving
  • Streamlining internal processes to improve efficiency

What we are looking for

  • Minimum 3 years' experience in a similar role
  • Proficient in MS Office and internet use
  • Strong written and verbal communication skills; professional in dealing with clients
  • High attention to detail and accuracy
  • Excellent time management; able to prioritise and manage a varied workload
  • Reliable, organised, adaptable, and eager to learn and develop
  • Proactive and able to work independently
  • Professional, discreet, and mature in approach
  • Calm under pressure and confident in taking initiative
  • Collaborative team player
  • Prior legal experience will be highly regarded


  • Hawthorn, Victoria, Australia NextGen Legal Pty Ltd Full time $60,000 - $90,000 per year

    About UsNextGen Legal is a dynamic boutique legal firm located in the inner eastern suburbs of Melbourne delivering exceptional legal services to commercial and private clients.This legal firm does not just provide legal services.  It works in partnership with its clients and their accountants and financial advisors to gain a greater understanding of the...

  • Legal Counsel

    2 days ago


    Hawthorn, Victoria, Australia c595b92a-395d-42da-90bb-1bd3cb191c20 Full time $100,000 - $150,000 per year

    Lovisa Life:Lovisa was established in Australia in 2010 and has rapidly grown to become one of the world's leading fast-fashion jewellery retailers. With a strong global focus, we now operate over 1,000 stores across more than 50 markets worldwide. As a trend-driven brand, we cater to everyone, delivering over 150 new styles to our stores each week. Join a...

  • Service Lead

    2 days ago


    Hawthorn, Victoria, Australia Veritext Legal Solutions Full time $80,000 - $120,000 per year

    About UsAt Aruma, we are champions of diversity, inclusion, and human rights. Guided by our BRAVE values (Bold, Respectful, Accountable, Valuing Teamwork, and striving for Excellence), we empower people with disabilities to live the life they choose. We are proud to be a values-driven organisation making a meaningful impact every day.About The RoleAs a...

  • Practice Manager

    2 weeks ago


    Hawthorn, Victoria, Australia PeopleCore Full time $60,000 - $90,000 per year

    Practice Manager Law Firm Full-Time HawthornLead day-to-day operations in a respected legal practice.Full-time, stable role with variety and responsibilitySupportive team, modern office, and strong leadershipAre you a confident office or practice manager ready to take ownership of operations in a professional and close-knit law firm?This is a rare...


  • Hawthorn, Victoria, Australia Moores Full time $80,000 - $120,000 per year

    Commercial Disputes Lawyer/AssociateLawyer with 2-4 years' experienceThriving law firm with 100 staffExcellent mentoring and development opportunitiesNo time recording – value pricingHybrid work model – working from the home and office each weekAbout the roleWe are seeking a talented and motivatedCommercial Disputes Lawyerwith 2-4 years...

  • Project Coordinator

    2 weeks ago


    Hawthorn, Victoria, Australia GE Healthcare Full time $90,000 - $120,000 per year

    *Job Description Summary*We are seeking a highly organised and proactive Project Coordinator to support the successful delivery of healthcare & technology related projects. This role will work closely with project managers, cross-functional teams, and external stakeholders to ensure projects are delivered on time, within scope, and aligned with business...


  • Hawthorn East, Victoria, Australia Coles Group Full time $60,000 - $90,000 per year

    A new role = A new way to win togetherYou belong at Coles Group where we look ahead, have a plan, and are up for the challenge. We learn and grow by taking career-defining opportunities and this one may just be your next.About The TeamBecause of our size, who we are and what we do, each day brings with it a lot of complexity that our legal team make simple....


  • Hawthorn East, Victoria, Australia Coles Full time $60,000 - $90,000 per year

    A new role = A new way to win togetherYou belong at Coles Group where we look ahead, have a plan, and are up for the challenge. We learn and grow by taking career-defining opportunities and this one may just be your next.About the teamBecause of our size, who we are and what we do, each day brings with it a lot of complexity that our legal team make simple....

  • Design Coordinator

    6 days ago


    Hawthorn East, Victoria, Australia Texco Contracting Pty Ltd Full time

    At Texco, we take great pride in our contribution to Australia's industrial property landscape. We believe in rewarding hard work, nurturing relationships, and fostering innovative thinking within a collaborative workplace and project environment.We are proud to have attracted some of the best talent in the industry and we are continuously seeking...

  • Legal Assistant

    2 days ago


    Hawthorn, Australia Moores MDP Pty Ltd Full time

    **Posted**: 02/06/2025 **Closing Date**: 06/07/2025 **Job Type**: Permanent - Full Time **Location**: Hawthorn **Job Category**: Property and Construction - Great firm culture - Friendly and supportive team - Hybrid environment, working in the office in leafy Hawthorn and from home - Free car parking onsite - Seeking full-time or part-time...

  • Legal Assistant

    9 hours ago


    Hawthorn, Australia Moores MDP Pty Ltd Full time

    **Posted**: 07/05/2025 **Closing Date**: 15/06/2025 **Job Type**: Permanent - Full Time **Location**: Hawthorn **Job Category**: Private Clients - Friendly and supportive team - Multi-faceted role in a thriving team - 200m from Hawthorn station Moores is a values-driven law firm that is committed to making a difference for our clients, our people and...

  • Legal Counsel

    2 days ago


    Hawthorn, South Australia Lovisa Full time $100,000 - $150,000 per year

    Lovisa Life: Lovisa was established in Australia in 2010 and has rapidly grown to become one of the world's leading fast-fashion jewellery retailers. With a strong global focus, we now operate over 1,000 stores across more than 50 markets worldwide. As a trend-driven brand, we cater to everyone, delivering over 150 new styles to our stores each week. Join a...

  • Legal Manager

    9 hours ago


    Hawthorn, Australia Inlogik Full time

    At Inlogik, we’re proud to be a global leader in Corporate Credit Card and Expense Management solutions, empowering businesses across 30+ countries. Our innovative products drive efficiency and transparency, making a real difference in how organisations manage their finances. Reporting to the Chief Risk & Legal Officer, the Legal Manager will assist with...

  • Legal Assistant

    1 week ago


    Hawthorn, Australia Moores MDP Pty Ltd Full time

    **Posted**: 18/08/2025 **Closing Date**: 15/09/2025 **Job Type**: Permanent - Full Time **Location**: Hawthorn **Job Category**: Private Clients - Friendly and supportive team - Multi-faceted role in a thriving team - 200m from Hawthorn station Moores is a values-driven law firm that is committed to making a difference for our clients, our people and...

  • Legal Counsel

    3 hours ago


    Hawthorn VIC, Australia lovisa Full time $120,000 - $180,000 per year

    Lovisa Life:Lovisa was established in Australia in 2010 and has rapidly grown to become one of the world's leading fast-fashion jewellery retailers. With a strong global focus, we now operate over 1,000 stores across more than 50 markets worldwide. As a trend-driven brand, we cater to everyone, delivering over 150 new styles to our stores each week. Join a...


  • Hawthorn, Australia Nanager Full time

    Housekeeper - Home Manager - Nanny **ROLE DETAILS** **Location**:Hawthorn, VIC **School Term Schedule**:Mondays - Fridays, 12pm-6pm **Ideal School Holiday Schedule**:Mondays - Fridays, 8:30am-5:30pm (*if necessary, for the right person the family can stick to the afternoon schedule throughout the year) **Children**:10 year old, 12 year old, and 14 year...

  • Executive Assistant

    6 days ago


    Hawthorn East, Australia Coles Supermarkets Australia Pty Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team** - S_upporting the General Manager Legal -...

  • Project Coordinator

    2 days ago


    Hawthorn, Australia GE HEALTHCARE Full time

    **Job Description Summary**: We are seeking a highly organised and proactive Project Coordinator to support the successful delivery of healthcare & technology related projects. This role will work closely with project managers, cross-functional teams, and external stakeholders to ensure projects are delivered on time, within scope, and aligned with business...


  • Hawthorn, South Australia ORB Full time $80,000 - $120,000 per year

    Introduction •    Lawyer with a minimum 2-4 years' experience, more senior candidates will also be considered •    Thriving law firm with 100 staff•    Excellent mentoring and development opportunities •    No time recording – value pricing•    Hybrid work model – working from the home and office each weekMoores is a...