Administration & Operational Support Officer

Dreamed about working in sport? Here's your opportunity

Athletics West is on the lookout for a dynamic and detail-driven Administration and Operational Support Officer to be the heartbeat of our Perth office. This is your chance to step into the world of sport and play a vital role behind the scenes—supporting executive leaders, coordinating key stakeholder engagements, and helping deliver events that inspire the WA athletics community. If you're passionate about organisation, thrive in a fast-paced environment, and want to be part of something bigger, this is the role for you.

Position Overview

The Administration and Operational Support Officer will assistant in the delivery of quality administrative and operational support for Athletics West.

In addition, the role will play a key role in overseeing the front of house management of the Athletics West Office and the coordination of key stakeholder engagements.

The ability to forge a close working relationship with all staff, key stakeholders and volunteers will be essential to the successful achievement of this position's objectives.

Core Responsibilities

• Provide high level administration support to the CEO and General Managers to ensure the delivery of organisational objectives.
• Work with the CEO and General Managers to create consistent effective processes throughout the organisation.
• Ensure office environment is maintained to enable all staff to deliver outputs; and
• Liaise with internal and external stakeholders to ensure the delivery of business outcomes for Athletics.

Key Duties

• Manage incoming and outgoing communication (telephone, electronic, hard copy and in person) in a professional and welcoming manner.
• Oversee the office and associated services including stationary, photocopier requirements, internal communications, and external IT providers.
• Maintain the organisation's management of records, policy and procedural framework and office protocols.
• Assist with the logistics for external and internal meetings as required by the CEO and the Office.
• Assist in the management of merchandise and uniforms.
• Assist with financial administration, including processing invoices, reconciling budgets, tracking expenditure, and supporting the preparation of financial reports.
• Work with the CEO and General Managers to ensure all reporting requirements, timelines and compliance matters are up to date and met by Management Teams producing relevant reports as required.
• To provide assistance with various events held by Athletics West.
• Liaise with other organisations and individuals on matters as required with the highest level of professionalism and confidentiality;
• Any other duties within the Employees capabilities and which is reasonable to expect the Employee to undertake as directed by the CEO from time to time.

Criteria

Essential

• Demonstrated experience in providing administrative support;
• Proven capacity to produce quality reports and documents in a timely manner for internal and external use;
• Strong communication (written and verbal), negotiation, relationship building and customer service skills;
• Well-developed analytical, research and reporting skills;
• Excellent computer skills and information technology literacy with a range of software applications and membership & competition database systems;
• Demonstrated initiative, flexibility and self-management skills;
• Proven ability to maintain confidentiality and exercise discretion;
• Strong time management, the ability to meet deadlines and prioritise tasks;
• Ability to work independently and part of broader team;
• Preparedness to be flexible in respect to work hours;
• A current "C" class WA driver's license;
• Working with Children Check; and
• National Police Clearance.

Desirable

• Experience in a similar position; and
• Experience working within a member service-based association, particularly of a sporting nature.

Hours of Work

The role is a part-time (0.6) FTE contract position (1 year) with the possibility of extension or being made permanent, working 45 hours per fortnight.

Due to the nature of this position out of hours and weekend work will be required.

Salary

A salary package of $52,000 to $55,000 (Pro-Rata) plus superannuation will be negotiated with the successful applicant dependant on level of experience.

How to Apply

Applicants are requested to submit a resume outlining their relevant experience and a covering letter (of no longer than 2 pages) addressing the essential and desirable criteria.

Application Closing Date and Time

Applications close at 5.00pm on Thursday 30th of October 2025. Applications will be reviewed as they are received.

Further information

If you have any role related enquiries, please contactChris Crosby