
Administration Assistant
16 hours ago
Requisition ID: 4258
Location:
Eastern Health, VIC, AU, 3128
Job Posting Date: 28 Aug 2025
Do you work for Eastern Health currently? If so, please log in to Eastern Health Careers Employee Login using your network login details to see the full range of jobs available to you
Administrative Assistant/Personal Assistant
- Employment Type Permanent Full Time | 5 weeks' leave + monthly day off
- Box Hill Hospital and Maroondah Hospital | Friendly teams
- Enjoy stability | Culture of learning and improvement
Eastern Health
Eastern Health is one of Melbourne's largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.
Our Employee Value Proposition is "Being a part of Eastern Health means belonging to a welcoming team of healthcare experts".
This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.
About the role
Brief description of your department & explanation of the role:
The Administrative Assistant is responsible for ensuring coordination of administrative functions and contributing to the development and smooth running of their designated units within Eastern Health. The Administrative Assistant will be responsible for providing high level secretarial and administrative support to the relevant Clinical Directors, including the senior medical rosters and associated payroll systems. They are also a point of contact for other members of the department. This administrative role has a secretarial, operational and educational component which is outlined below.
About you
To be successful in this role you will possess:
- A strong commitment to high quality care
- Highly developed interpersonal and administrative experience
- Excellent time management skills
- High attention to detail
- Adaptability and flexibility
- A strong commitment to high quality care
- The ability to work as part of a diverse team
- Excellent communication and organisational skills
Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.
What we offer
Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here
- Mentor and Shadowing program
- Access to discovery days across our 50 sites
- Study and professional development leave
- Friendly & supportive teams
- Commitment to Diversity, Equity and Inclusion
- Fitness Passport for work-life balance
- Employee Assistance program accessible for you and your loved ones
- Flexible working hours and excellent entitlements
- Salary packaging options and an employee benefits scheme
- Access to Private Health Insurance offers
- Digital upskilling, such as excel and Power-Bi training
- Cafes at all of our Hospitals
Next Steps
Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.
We review all applications when we receive them, and we notify unsuccessful candidates.
If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check.
Good to know:
- We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability – within the communities we serve and our Eastern Health team.
- We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
- As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
- Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
- Advertising may end before the closing date.
- We do not accept recruitment agency application
If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles.
Please
Contact Person: Georgia Gill
Contact Number:
Contact Email:
Job Posting End Date: 15/10/2025
Need help submitting your application?
Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on Option 1)
Our Values in Action:
Respect for all | Safe always | Partnering in care | Learning and improving every day
-
Reception / Administration Assistant
3 weeks ago
Box Hill North, Victoria, Australia ANCA Full timeCasual Reception & Administration Assistant Join ANCA as a casual team member, working one day a week (Mondays). Be the welcoming face of ANCA, creating a positive first impression for visitors and callers. Provide high-quality administrative support to ensure smooth operations across all departments. Become part of a world-leading company known...
-
Administration Officer
2 days ago
Box Hill North, Victoria, Australia Box Hill Institute Full time $60,000 - $90,000 per yearAbout the role:Our Faculty of Trades are looking for a new Administrator to join their team This opportunity is part time .5 FTE until July 2027.Within this role, you will be providing a range of administrative services including onboarding of students into the faculty programs and act as a first point of contact for students and clients to ensure effective...
-
Clinical Trials Administrative Officer
1 week ago
Box Hill North, Victoria, Australia Monash University Full time $60,000 - $80,000 per yearThe OpportunityJoin the respiratory research team as a Clinical Trials Administrative Officer and contribute to the delivery of high-quality clinical trials and research projects. The role provides essential administrative and research support to ensure the smooth operation of study activities and the successful achievement of research outcomes....
-
Administration Support Officer
3 weeks ago
Box Hill North, Victoria, Australia Country Fire Authority Full timeAre you looking for a values-based, emergency service organisation that puts the community at the centre of everything we do? We are proud of the work we do in protecting lives and property, 24 hours a day, 7 days a week. With over 51,000 volunteers CFA strives to be an organisation of choice for volunteers and employees.We, embrace individuals with diverse...
-
Box Hill North, Victoria, Australia RL Education Full time $50,000 - $55,000 per yearAbout UsRL Education is a well-established tutoring organisation, providing academic programs for students from primary through to VCE and IB levels. We are committed to delivering high-quality education services, fostering strong relationships with families, and supporting students to achieve their full potential.We are currently seeking a motivated and...
-
Executive Assistant
1 week ago
Box Hill North, Victoria, Australia Monash University Full time $90,000 - $120,000 per yearThe OpportunityThe Eastern Health Clinical School is seeking an Executive Assistant to the Director of Medical Student Programs. This role sits at the centre of a busy, high-performing medical education environment, ensuring the Director's office operates seamlessly and efficiently.The position oversees the coordination of meetings and events, management of...
-
Box Hill North, Victoria, Australia Department Of Families, Fairness And Housing VIC Full timeTHE ROLEThe Administration Officer provides assistance to the Child Protection program and will be responsible for a range of key tasks from preparation of high-level correspondence, complaint management, diary management, meeting preparation, minute taking, coordination and management of a range of secretariat and administrative support functions.Pivotal to...
-
Dental Receptionist/Assistant
6 days ago
Box Hill North, Victoria, Australia U Smile Dental Club Full time $60,000 - $80,000 per yearA great opportunity to work with a team that recognizes and rewards sincerity and hard work. If you are a team player, have exceptional front desk/ administration skills, and are genuinely a people's person, then this role is for you. Dental assisting background will be an added bonus. It is a brand new clinic so all the equipment and technology is well up...
-
Executive Assistant
1 week ago
Box Hill North, Victoria, Australia Eastern Health Full time $80,000 - $120,000 per yearTitle: Executive AssistantRequisition ID: 4274Location:Box Hill, VIC, AU, 3128Job Posting Date: 26 Aug 2025Do you work for Eastern Health currently? If so, please log in to Eastern Health Careers Employee Login using your network login details to see the full range of jobs available to youExecutive Assistant for Executive Director Medical and Clinical...
-
Administration Assistant
5 days ago
Laverton North, Victoria, Australia Altus Traffic Full time $45,000 - $65,000 per yearAltus Traffic is a proud part of the Altus Group with our recognisable brands spanning across Australia and New Zealand. The Altus Group is a great place to work and develop your skills. We are looking for dedicated, enthusiastic and safety driven team members to grow with us.Our teams share a commitment to enhancing safety by expertly managing traffic;...