Administration Officer

About the role:

Our Faculty of Trades are looking for a new Administrator to join their team This opportunity is part time .5 FTE until July 2027.

Within this role, you will be providing a range of administrative services including onboarding of students into the faculty programs and act as a first point of contact for students and clients to ensure effective delivery of courses.

As the Administration Officer, you will be utilising Student One for data entry and record management of student information. You will work collaboratively with the Coordinator and Administration team to provide a range of support including course enquiries, general office administration and student assistance.

This position is based at Elgar Road Campus. You may be expected to work in the City, Lilydale and across any campus of the Box Hill Institute as required as well as industry locations.

About you:

• A relevant qualification in Business or Office Administration, or equivalent combination of training and experience.
• Experience in administration of a relevant vocation is preferred
• Experience in dealing confidently and courteously with people at all levels
• High level of interpersonal, verbal and written communication skills, with demonstrated experience in preparing high quality, accurate correspondence and reports to stakeholders

• Proficiency in all MS Office applications for a range of tasks including but not limited to, generating letters, reports and database management

• Proactive and shows initiative

• Experience in working collaboratively as part of a team to achieve team goals, including excellent organisational skills, flexibility during peak periods, and ability to adapt to changing priorities is essential
• Victorian Working with Children Check and National Police Check
• Your values align to ours. Together we are curious, trustworthy and compassionate.

About us:

We are proud to be a leading education provider with a strong reputation for delivering high quality educational outcomes.

Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various external sites in Victoria.

We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Staff benefits:

We offer more than just a job; we offer benefits to enhance your work life, help you grow, and celebrate your achievements. This includes but is not limited to:

• Flexible work arrangements
• On-site parking
• Career progression opportunities and reward & recognition programs
• Generous leave options such as Defence Reserve Service, Emergency Response, up to 20 days paid Family Violence leave and up to 14 weeks paid Parental Leave
• Access to health & wellbeing benefits and resources, including FREE flu-vaccinations, FREE skin checks, FREE health checks and corporate health insurance discounts
• Novated leasing and salary packaging
• Support student learning at our Barbershop with $5 haircuts, shaves and grooming as well as discounted treatments at our Day Spa and Beauty Salons located at our Elgar campus
• Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming

APPLY NOW

All applications must be submitted online and include a cover letter and current resume.

For specific enquiries relating to this position, please contact Stuart Birkin- Head of Department, Auto, Wood & Plumbing via

Applications close: 9am, Monday 20th October 2025

We are a 2025 Circle Back Initiative Employer - we commit to respond to every applicant.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people. We believe that child safety is everyone's responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute's Child Safety Policy and Procedures. All employees are required to hold and maintain a current, valid Working with Children Check for the duration of their employment at their own expense.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute's pre-conditions for employment.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.