Administrative Assistant Academic Care

All Hallows' School | Administration/Support/Service

Closing date: 10/10/2025

Full-time continuing, commencing January 2026. An earlier commencement date can be arranged for a suitable candidate.

All Hallows' School, a Catholic Mercy school for girls from Years 5–12, seeks to appoint an Administrative Assistant – Academic Care to join our Community.

Administrative Assistant – Academic Care is part of a collaborative administrative team, working under the direction of the Administrative Services Manager. Central to this role is the responsibility for safeguarding data integrity and accuracy amongst a broad variety of administrative tasks and functions.

This role involves supporting the Heads of Years (5,6 / 7,8 / 9,10 / 11, 12) by providing administrative and organisational support. It requires a high level of attention to detail and flexibility to ensure the smooth operation of daily functions. Decision-making skills and discretion are crucial for prioritising tasks, taking necessary actions, and meeting short and long-term deadlines.

Key Responsibilities

Provide proactive administrative assistance to the Heads of Years, ensuring smooth and professional workflows, including calendar management, scheduling appointments, and organising meetings.

Maintain and improve file structures and records systems, both physical and digital, ensuring they are easily accessible and securely stored.

Respond to staff, student, and parent inquiries promptly and professionally, following established procedures

Collaborate with Human Resources to manage record-keeping and payments for Off-Site Activities Assistants.

Collect and prepare risk assessment data for cohort events and camps, ensuring medical and health alerts are addressed.

Collate and share academic mentoring information with stakeholders and input into school database systems.

Role Requirements

Hold and maintain a current Queensland Working with Children Clearance (Blue Card).

Have approval to work in Australia.

Have or maintain the appropriate clearances, qualifications or registrations required to perform the inherent functions of the role.

A commitment to the values and ethos of Catholic education in the Mercy tradition.

How to Apply

To apply for this opportunity, please submit your application, including a cover letter addressing the selection criteria and resume, by 9.00 am on Friday, 10 October 2025.

For more information about the role, the Position Overview and Duty Statement, please access the school's website ).

For a confidential discussion about the position, please contact Rachael Moran, Human Resources Manager, via email at or phone on

Suitable applicants may be progressed to interview prior to the closing date. Early submission of applications is strongly encouraged.

Child Safety Commitment

All Hallows' School is committed to the protection of all children and young people from all forms of abuse. All staff are required to provide a referee, teacher registration or Working with Children permission and academic qualifications checks prior to employment. Adherence to the school's child safety policies and procedures, Code of Conduct and completion of regular child safe and other related training are mandatory for continued employment.

About All Hallows' School

All Hallows' School is a vibrant and values-driven Catholic girls' school in Brisbane, educating students from Years 5 to 12. As Queensland's oldest secondary school, we are proud of our Mercy tradition and commitment to excellence.

Joining our team means becoming part of a supportive community that prioritises wellbeing, professional growth, and a shared passion for educating and empowering young women.