Office Manager

6 days ago

Bayside, Australia Woods & Co Full time $70,000 - $85,000 per year

Woods & Co have partnered with a well-established, purpose-driven organisation that specialises in providing innovative and practical solutions focused on improving accessibility, safety, and usability.

We are seeking a proactive and organised Office Manager to oversee daily operations and lead an admin team. This is a pivotal role that keeps the business running smoothly from coordinating consultants and managing documentation to ensuring processes are accurate and efficient.

If you thrive in a dynamic, collaborative environment and love being the go-to person who keeps everything on track, this could be your next great career move

What's in it for you?

  • $70,000 - $85,000 + Super (depending on experience)
  • Full-time, permanent position
  • Monday to Friday (no weekends)
  • Collaborative, supportive, and values-driven team
  • Diverse role with a mix of operational, financial, and team coordination tasks
  • Ongoing training and development provided
  • South-Eastern suburbs location

What do you do?

  • Oversee the smooth daily operation of the office and lead the admin team
  • Manage workloads, priorities, and scheduling for consultants
  • Prepare fee proposals, tenders, and related documentation
  • Input and reconcile accounts receivable/payable in Xero, and follow up on outstanding invoices
  • Maintain inventory levels and update website backend as required
  • Oversee document control, including QA checks on outgoing reports
  • Keep track of jobs, accepted projects, and proposal due dates
  • Prepare staff meeting documents, schedule meetings, and maintain accurate records
  • Assist with phone enquiries when reception is unavailable
  • Support consultants with scheduling inspections and general coordination tasks
  • Maintain company databases and ensure information is up to date
  • Keep the office running efficiently with strong attention to detail and proactive organisation

What do you need?

  • Strong working knowledge of Microsoft Office Suite
  • Experience using Xero (essential)
  • Experience with job-tracking or workflow software (WorkFlowMax experience advantageous)
  • Excellent written and verbal communication skills
  • Strong attention to detail, organisation, and multitasking ability
  • Professional and approachable personality with a can-do attitude
  • Ability to remain calm under pressure and support others to stay organised

If you're as passionate about this position as we are then please don't delay and APPLY NOW We are interviewing immediately. For a confidential discussion please contact Elizaon OR 

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce which values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or a linguistically diverse background, all members and genders of the LGBTQI community and people with disability.

*You will only be contacted if shortlisted

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