Pre-Delivery Administrator

4 days ago

East Victoria Park, Western Australia New Town Toyota Full time $60,000 - $90,000 per year

Posted: 03/10/2025

Closing Date: 02/11/2025

Job Type: Permanent - Full Time

Location: East Victoria Park

Job Category: Administration

New Town Toyota is growing and we're looking for people to grow with us.

Join one of Perth's largest family‑owned Toyota dealerships as a Pre‑Delivery Administrator / Build Assistant. The suitable candidate will coordinate vehicle builds, manage pre‑delivery scheduling and support the workshop to deliver vehicles on time and to Toyota quality standards.

We are a family owned and operated Toyota dealership in the Perth metro area and have been operating for over 30 years. We're one of Perth's biggest Toyota dealerships, supplying and servicing a large variety of commercial, mining, and private customers. Plus, Toyota is Australia's favourite car manufacturer, so if you're looking for ongoing job stability and opportunities to grow your career, we'd love to hear from you.

Job Description

How you will make an impact:

  • Costing and invoicing of all repair orders, raising purchase orders to approved suppliers, processing external supplier invoices
  • Pre-planning and scheduling all repair orders (ROs) to ensure delivery expectations are met and reduced storage time
  • Coordinating vehicle builds by accurately converting build sheets and ROs
  • Coordinating internal work with the workshop; tint and detailing
  • Maintaining vehicle tracker as vehicles progress through the build process
  • Processing and updating all incoming new vehicle arrivals
Desired Skills and Experience

What we're looking for:

  • Current WA Manual Driver's License
  • 5+ years in administration
  • Excellent written and verbal communication skills
  • Ability to work autonomously within documented processes and procedures
  • Effective organisational and time management skills
  • Automotive industry experience desirable

Life at New Town Toyota

As a family owned Toyota dealership, we treat all our employees like family. They're the engine behind our success. It's why we've always been committed to investing in their development and growth, both personally and professionally.

Our employee benefits include:

  • Comprehensive training and support
  • Employee discounts across a range of Toyota products and services
  • Exclusive employee discounts on shopping, dining, entertainment, wellness and more
  • On-site gym
  • Access to our confidential employee assistance program

You're welcome to find out more by visiting our careers page:

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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