Pre-Delivery Administrator

5 days ago

East Victoria Park, Western Australia New Town Toyota Full time $60,000 - $90,000 per year

Posted: 03/10/2025

Closing Date: 02/11/2025

Job Type: Permanent - Full Time

Location: East Victoria Park

Job Category: Administration

New Town Toyota is growing and we're looking for people to grow with us.

Join one of Perth's largest family‑owned Toyota dealerships as a Pre‑Delivery Administrator / Build Assistant. The suitable candidate will coordinate vehicle builds, manage pre‑delivery scheduling and support the workshop to deliver vehicles on time and to Toyota quality standards.

We are a family owned and operated Toyota dealership in the Perth metro area and have been operating for over 30 years. We're one of Perth's biggest Toyota dealerships, supplying and servicing a large variety of commercial, mining, and private customers. Plus, Toyota is Australia's favourite car manufacturer, so if you're looking for ongoing job stability and opportunities to grow your career, we'd love to hear from you.

Job Description

How you will make an impact:

  • Costing and invoicing of all repair orders, raising purchase orders to approved suppliers, processing external supplier invoices
  • Pre-planning and scheduling all repair orders (ROs) to ensure delivery expectations are met and reduced storage time
  • Coordinating vehicle builds by accurately converting build sheets and ROs
  • Coordinating internal work with the workshop; tint and detailing
  • Maintaining vehicle tracker as vehicles progress through the build process
  • Processing and updating all incoming new vehicle arrivals
Desired Skills and Experience

What we're looking for:

  • Current WA Manual Driver's License
  • 5+ years in administration
  • Excellent written and verbal communication skills
  • Ability to work autonomously within documented processes and procedures
  • Effective organisational and time management skills
  • Automotive industry experience desirable

Life at New Town Toyota

As a family owned Toyota dealership, we treat all our employees like family. They're the engine behind our success. It's why we've always been committed to investing in their development and growth, both personally and professionally.

Our employee benefits include:

  • Comprehensive training and support
  • Employee discounts across a range of Toyota products and services
  • Exclusive employee discounts on shopping, dining, entertainment, wellness and more
  • On-site gym
  • Access to our confidential employee assistance program

You're welcome to find out more by visiting our careers page:

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

  • Contracts Administrator

    22 hours ago

    Osborne Park, Western Australia Melchor Full time $60,000 - $100,000 per year

    We're seeking experienced Contracts Administrators to join our talented contracts team, here in our head office in Osborne Park. This is a permanent opportunity, working Monday to Friday alongside industry leading professionals in the civil construction industry.Melchor, part of the Monadelphous Group, is one of WA's fastest growing civil construction...

  • RTO administrator/client liaison

    1 week ago

    East Rockingham, Western Australia Down to Earth Training and Assessing Full time $60,000 - $80,000 per year

    Company DescriptionDown to Earth Training and Assessing is an RTO with over 25 years continual operations in Rockingham WA. We are committed to encouraging a sense of accomplishment in all students who attend our courses. With professional, industry savvy trainers/assessors, it enables us to continue to provide a quality service.Role DescriptionThis is a...

  • Administration Assistant

    2 weeks ago

    East Perth, Western Australia Alcohol and Other Drug Consumer and Community Coalition Full time $43,000 - $68,300 per year

    About the OrganisationThe Alcohol and Other Drug Consumer & Community Coalition (AODCCC) is the Peak Body for alcohol and other drug, consumer, family, and community Systemic Advocacy in Western Australia. Our aim is to empower the voices of individuals, their families and supports, to promote the interests, education, and welfare of those affected by...

  • Dynamics Administrator

    3 days ago

    Osborne Park, Western Australia Silverchain Group Full time $80,000 - $120,000 per year

    Dynamics AdministratorPermanent full-time opportunityOsborne Park locationHybrid working options supportedThe opportunitySilverchain are recruiting aDynamics Administratorto join the team as a permanent full-time employee.TheDynamics 365 administratorwill oversee the day-to-day administration, maintenance, support, customisation and configuration of the...

  • Recruitment Administrator

    1 week ago

    Oaklands Park, South Australia Workskil Australia Full time $60,000 - $80,000 per year

    The role of the Recruitment Administrator will undertake bulk vacancy management for staff engaged in employer facing roles in the Adelaide South region. The role will be assigned with large scale recruitment, pre employment and training projects across the business and will undertake all administration in relation to vacancy management.This position is...

  • Senior Contract Administration Officer

    1 week ago

    East Perth, Western Australia Public Transport Authority Full time $80,000 - $120,000 per year

    About the roleThis role provides customer-focused administrative, procurement, financial, and contract management support to the Contracts team within Networks and Infrastructure. Working closely with the Team Lead Contracts Administration, the position assists in the administration of project-related contracts, including coding, invoicing, logistics, and...

  • Reception & Administration Officer

    1 week ago

    Royal Park, South Australia Motor Trade Association SANT Full time $50,000 - $70,000 per year

    Join an award-winning team MTA was named 2025 Large Training Provider of the Year, and we're looking for a friendly, organised team player to join our admin team in a front-line role supporting students, apprentices, and members through their training and employment journey.About Us: The Motor Trade Association Training and Employment Centre is the peak...

  • Administration Support Officer

    1 week ago

    Regency Park, South Australia Believe Housing Australia Full time $60,000 - $80,000 per year

    Part time 24 hours per week role - put your admin skills to meaningful useFlexible work, wellbeing support, paid parental leave, career growth, onsite parkingIncrease take home pay with salary packaging + savings on health insurance, gym, pharmacy, vehicles.Play a vital role in helping South Australians access safe, secure and affordable housing by providing...

  • Cricket Operations Coordinator

    5 days ago

    East Perth, Western Australia Western Australian Cricket Association (WACA) Full time $70,000 - $120,000 per year

    WA Cricket is seeking an energetic and organised Cricket Operations Coordinator to join our team. This role will be central in ensuring the smooth administration of WA Cricket's female premier club competitions along with the delivery of match day operations. How You'll Make an ImpactCoordinate training, catering, medical, and match day staffing...

  • Sales Administrator

    2 weeks ago

    Osborne Park, Western Australia Pro AV Solutions Full time $60,000 - $80,000 per year

    About the RoleAre you detail-oriented, passionate about delivering accurate project estimates, and thrive in a collaborative environment where your work directly supports business growth and client satisfaction? Do you enjoy working across departments, building strong relationships, and contributing to the success of the business?We're seeking a proactive...