Administration Assistant

About the Organisation

The Alcohol and Other Drug Consumer & Community Coalition (AODCCC) is the Peak Body for alcohol and other drug, consumer, family, and community Systemic Advocacy in Western Australia. Our aim is to empower the voices of individuals, their families and supports, to promote the interests, education, and welfare of those affected by alcohol and other drug use.

Our Mission

To promote the interests, education, and welfare of those affected by alcohol and other drug use.

Our Vision

Community understanding shaped by the voice of people and families with a living and lived experience of Alcohol and Other Drugs.

Our Values

Inclusion-We acknowledge the legitimacy of everyone's experience and provide a safe space for diverse views to be shared.

Collaboration-We look for opportunities to bring consumers, family, community, policy makers and providers together for real change.

Accountability-We consult broadly and are open about our intent, activities, and outcomes.

Leadership-We share bold visions and take courageous steps towards what is needed in the community.

Integrity-We respect and value the different perspectives and experiences of alcohol and other drug use.

About the Administration Assistant role

We are seeking a reliable and organised Administration Assistant to support our team in our day-to-day office-based tasks. The successful applicant will possess good communication skills, proven Administration experience and ability to work as part of a team in accordance with our values.

Key Responsibilities:

• Meeting Support: Accurately take minutes during team meetings, committees, or training sessions, ensuring clear and concise documentation, scheduling and calendar management.
• Event Logistics: Set up training rooms and meeting spaces, including arranging equipment, materials, and catering as required.
• Reception Duties: Answer and direct phone calls, direct inquiries from members, or stakeholders, and provide professional customer service.
• Records Management: Maintain organised filing systems (physical and digital) to ensure accurate and accessible records.
• Financial Tasks: Manage petty cash, process receipts, and assist with basic financial record-keeping (e.g., cash summaries).
• General Support: Assist with data entry, word processing, and other clerical tasks to support program delivery, office operations, and the running of general errands.

Skills and Qualifications

Essential:

- Basic administrative skills, including proficiency in Microsoft Office 365 (Word, Excel, Outlook) Teams and data entry.

- Strong communication and interpersonal skills for handling inquiries and working in a team.

- Ability to follow established procedures with attention to detail.

- Minimum of 1 year of relevant experience or a Certificate II/III in Business Administration (or equivalent).

• Desirable:

- Experience in the community services or not-for-profit sector.

Key Requirements

• Commitment to work in accordance with the values of the AODCCC.

• Ability to work 22.5 hours per week (7.5 hours Mon, Tues, Wed)

• National Police Clearance (obtained no less than 3 months from date of employment) (Please note criminal history will not be an automatic barrier to employment)
• A valid Working with Children Check.
• Must hold Australian citizenship or be a permanent resident of Australia.
• Must hold a current driver's license, have a working vehicle and willingness to use it for work related tasks. (All approved work-related vehicle usage will be reimbursed in accordance with the SCHCADS Award Vehicle Allowance.)

Renumeration

This role is a part-time, fixed term contract to June 30th, 2026.

Level 2 Social, Community, Home Care and Disability Services Industry Award

Salary Packaging is available.

Note: Salary is pro rata based on the full-time equivalent of ~$68,300/year (38 hours/week). Superannuation is additional, as per the Superannuation Guarantee (12% as of July 1, Higher pay points (up to $37,73/hour) may apply with experience.

We are a close-knit, highly collaborative team of five staff. We offer flexible working conditions and are a family friendly employer.

Apply

To apply for this opportunity, please submit a cover letter addressing the criteria (2-page max) and a current Resume via the "apply" link on this page.

Applications that do not have both a cover letter and a resume, will not be considered.

Please direct any enquiries to Alex Arpino via email:

Interviews will commence immediately; applications will close once the position has been filled or by 24/10/25 at the latest.