Site Administrator

4 days ago

Whyalla South Australia Engage Marine Full time $60,000 - $80,000 per year

About us

Engage Marine was established in 2017 following the rebranding of Westug, a company with over 30 years of operational excellence in the Pilbara region, servicing Australia's mining sector. Engage Marine chose our name on the back of our desire to openly interact with all stakeholders and each internal team. We believe that the best decisions are quite often made at the front line, where the impact to others is best understood, and that the role of the leaders of the company is to support and encourage this to occur.

Our front line teams, chosen wisely, are the best representation of who we are as a business, and why we are different from a more traditional and centralised decision making hierarchy. Our corporate headquarters in Perth, Western Australia, supports local port operations across key locations nationwide, backed by an experienced management team.

About the role

We are seeking an experienced Site Administrator to join our team on a part-time (3 days per week) basis for a 12-month fixed-term contract. The successful candidate will commence in mid January 2026 and will be required to reside in the Whyalla area or relocate if successful.

Key responsibilities

  • Provide administrative support to management across multiple departments (Operations, HR, HSEQ, Finance).
  • Coordinate crew logistics including flights, accommodation, PPE, rosters, and transport.
  • Schedule and record meeting agendas and minutes.
  • Manage training and induction bookings and ensure attendance.
  • Maintain accurate and up-to-date records across platforms such as Payglobal, HELM, Concur, and Quotes.
  • Ensure crew qualifications and training certifications are current and logged in HELM.
  • Maintain office inventory and order tug supplies as needed.
  • General correspondence, data entry, and document control.
  • Promote effective and ethical communication across teams.
  • Take proactive steps in maintaining a safe and respectful workplace.

What we're looking for

  • Proven administrative experience with strong attention to detail and organisational skills.
  • Previous experience in crew rostering, ideally within the heavy lift or marine industries (preferred).
  • Proficient in Microsoft Office Suite – Outlook, Word, Excel, and PowerPoint.
  • Able to manage and prioritise workload independently.
  • Experience with systems such as Payglobal, HELM, Concur, or similar (desirable).
  • This is an excellent opportunity for someone looking to contribute meaningfully in a part-time role while enjoying a varied and fast-paced work environment.

  • Site Administrator

    2 days ago

    Olympic Dam, South Australia Lucas Total Contract Solutions Full time $90,000 - $120,000 per year

    Looking for your next big opportunity in mining admin? Join a fast-paced, high-performing team with Lucas TCS at BHP's Olympic Dam site.Lucas Total Contract Solutions (Lucas TCS) is on the lookout for a proactive and highly organised Site Administrator to join our project team at BHP's Olympic Dam site in South Australia. This is your chance to become an...

  • Site Administrator

    3 days ago

    Perenjori, Western Australia NRW Pty Ltd Full time $90,000 - $120,000 per year

    Join NRW Civil & Mining at an exciting time in our growth We are seeking a highly motivated and experienced Site Administrator to support our team on a large mining project in WA.This is a permanent, full-time role where you will play a key part in our dynamic project team, contributing to the success of one of our most significant mining operations. You...

  • Site Administrator

    6 days ago

    Paraburdoo, Western Australia DT Infrastructure Full time $90,000 - $120,000 per year

    Company description: DT Infrastructure is a trusted provider of engineering and construction solutions that unlock opportunities for our clients, communities and people. Specialising in Defence, transport and infrastructure, we offer a unique synergy of local expertise in complex projects and the global perspective of our multinational parent company,...

  • Site Administrator

    11 hours ago

    Karratha, Western Australia Clough Projects Full time $60,000 - $80,000 per year

    Company description: Clough is a pioneering project delivery company. We harness innovative engineering and construction solutions to improve peoples' lives today and tomorrow.We deliver large, complex projects for the infrastructure, energy, and resources industries, underpinned by a dedication to innovation, sustainability and getting the job done safely...

  • Site Administrator

    2 weeks ago

    Sandy Creek, South, Australia SRG Global Full time $60,000 - $90,000 per year

    The RoleSeeking a Site Administrator to support our Civil division undergoing a complex Water Tank Construction Project in Sandy Creek, South Australia, located at the gateway to Barossa Valley, approximately one hour's drive from Adelaide.You will be responsible for managing all document control activities, ensuring compliance with company processes, and...

  • EOI - Site Administrator

    6 days ago

    Karratha, Western Australia Speno Rail Maintenance Pty Ltd Full time $60,000 - $90,000 per year

    About the roleAs the Site Administrator at Speno Rail Maintenance Pty Ltd, you will play a vital role in ensuring the seamless integration of new employees into our dynamic team. This full-time position is based in our Karratha Office, where you will contribute to the overall success of our company by managing the onboarding process and supporting our...

  • Site Administrator

    2 weeks ago

    South West Coast VIC, Australia PERSOL Full time $60,000 - $80,000 per year

    Job descriptionPERSOL brings together the legacy and experience of four organisations that shaped the staffing landscape over the past century: Kelly Services, who pioneered the modern temporary help industry in 1946; SKILLED, who crafted the staffing industry in Australia in 1964; Programmed, the leading provider of operations and maintenance services...

  • Contract Administrator

    3 weeks ago

    Whyalla, Australia Housing Industry Association Limited Full time

    About Us Strangio Structural Steel (SSS) is a trusted provider of structural steel services across South Australia, offering end-to-end solutions from design to fabrication and erection. We proudly support a wide range of projects, from residential developments to major commercial builds. With our strong reputation for quality and reliability, we continue...

  • Site Reliability Engineer

    4 days ago

    Whyalla, Australia TEG Full time

    About Ticketek Entertainment Group Ticketek Entertainment Group is a global fan experience Company that tickets, promotes and delivers incredible live experiences that are impossible to forget. In a distracted world where nothing beats real human moments, We make life better live! Our Group includes; our Fan Experience Platform (Ticketek) that sells...

  • Administration Officer

    4 weeks ago

    Whyalla, Australia Health Full time

    Job no: 893627Work type: CasualLocation: Adelaide CBD, Adelaide Metro EasternCategories: Administration, Business and Management, Mental Health- Barossa Hills Fleurieu Local Health Network, Rural and Remote Mental Health Service- Position located at Rural and Remote MHS Glenside Campus- Salary: ASO2 $30.01 - $32.28 per hour + 25% casual loading - Casual...