Site Administrator

3 days ago

Whyalla South Australia Engage Marine Full time $60,000 - $80,000 per year

About us

Engage Marine was established in 2017 following the rebranding of Westug, a company with over 30 years of operational excellence in the Pilbara region, servicing Australia's mining sector. Engage Marine chose our name on the back of our desire to openly interact with all stakeholders and each internal team. We believe that the best decisions are quite often made at the front line, where the impact to others is best understood, and that the role of the leaders of the company is to support and encourage this to occur.

Our front line teams, chosen wisely, are the best representation of who we are as a business, and why we are different from a more traditional and centralised decision making hierarchy. Our corporate headquarters in Perth, Western Australia, supports local port operations across key locations nationwide, backed by an experienced management team.

About the role

We are seeking an experienced Site Administrator to join our team on a part-time (3 days per week) basis for a 12-month fixed-term contract. The successful candidate will commence in mid January 2026 and will be required to reside in the Whyalla area or relocate if successful.

Key responsibilities

  • Provide administrative support to management across multiple departments (Operations, HR, HSEQ, Finance).
  • Coordinate crew logistics including flights, accommodation, PPE, rosters, and transport.
  • Schedule and record meeting agendas and minutes.
  • Manage training and induction bookings and ensure attendance.
  • Maintain accurate and up-to-date records across platforms such as Payglobal, HELM, Concur, and Quotes.
  • Ensure crew qualifications and training certifications are current and logged in HELM.
  • Maintain office inventory and order tug supplies as needed.
  • General correspondence, data entry, and document control.
  • Promote effective and ethical communication across teams.
  • Take proactive steps in maintaining a safe and respectful workplace.

What we're looking for

  • Proven administrative experience with strong attention to detail and organisational skills.
  • Previous experience in crew rostering, ideally within the heavy lift or marine industries (preferred).
  • Proficient in Microsoft Office Suite – Outlook, Word, Excel, and PowerPoint.
  • Able to manage and prioritise workload independently.
  • Experience with systems such as Payglobal, HELM, Concur, or similar (desirable).
  • This is an excellent opportunity for someone looking to contribute meaningfully in a part-time role while enjoying a varied and fast-paced work environment.

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