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EA/Office Coordinator

2 weeks ago

Melbourne, Victoria, Australia Anthem Full time $90,000 - $95,000 per year

ABOUT US

Anthem is a leading live events marketing agency, working with Australian and international clients across the cultural and live events sector. We deliver expert advisory and marketing services for a diverse range of projects, from large-scale productions to festivals and cultural experiences, creating impactful campaigns that connect audiences with unforgettable events. We work hand-in-hand with our clients to achieve their goals: driving audience growth, boosting ticket sales, and amplifying cultural impact.

YOUR NEW OPPORTUNITY

We're looking for an experienced
Executive Assistant / Office Coordinator
to join our team. In this role, you'll be at the heart of Anthem's operations — managing the Group CEO's day-to-day schedule, ensuring the smooth running of our office, and supporting the wider team so they can focus on delivering exceptional results.

WHAT YOU'LL BE DOING

Executive Support:

Manage the Group CEO's calendar, meetings, travel, and administration with discretion and foresight. Process expenses and credit card reconciliations accurately and on time.

Office Coordination:

Oversee the day-to-day running of the office including supplies, subscriptions, IT support, meeting room management, and general tidiness. Maintain an organised, welcoming environment.

Team Support & Events:

Coordinate internal meetings, workshops, offsites, and team events, managing logistics and ensuring everything runs smoothly.

Document & File Management:

Maintain shared files and systems, ensuring information is well-organised, current, and secure.

Recruitment Support:

Assist with candidate screening, interview scheduling, reference checks, and onboarding new starters.

Ad Hoc Projects:

Support the CEO and wider team on special projects as required, including compliance, wellbeing initiatives, and other operational priorities.

Calendar Alignment:

Keep team-wide calendars accurate and aligned with key meetings, events, and deadlines.

ABOUT YOU

Experience:

2+ years in an EA, PA, or Office Management role, ideally supporting a senior executive and managing multiple priorities.

Skills:

Highly organised, detail-oriented, and proactive. Strong communication skills — both written and verbal.

Tools:

Proficiency in Microsoft Office, SharePoint, Zoom, and Teams. Familiarity with HR or recruitment platforms a plus.

Attributes:

Adaptable, calm under pressure, solutions-focused, and discreet. A positive, "no task too small" team player who thrives in a fast-paced environment.

LIFE AT ANTHEM

At Anthem, we value
Courage, Heart, Curiosity, and Imagination
. We offer:

·      
Flexibility:
A range of flexible work options to support your individual circumstances.

·      
Holidays:
Four weeks annual leave plus an extra day for your birthday.

·      
Training:
Ongoing development opportunities to grow your skills and career.

·      
Culture:
Regular team events, social activities, and a supportive, fun workplace.

KEY SELECTION CRITERIA

·      Proven experience providing high-level EA or PA support to a senior executive — including managing complex calendars, travel, and administration.

·      Demonstrated ability to manage office operations — including supplies, IT needs, and maintaining an organised, welcoming environment.

·      Strong organisational skills with the ability to prioritise competing deadlines.

·      Excellent communication and interpersonal skills, with a collaborative and solutions-focused approach.

·      Discretion and professionalism when handling sensitive information.

JOIN OUR TEAM

If you're highly organised, thrive on keeping things running smoothly, and want to be part of a dynamic team in the live entertainment industry, we'd love to hear from you.

Position Title:
Executive Assistant / Office Coordinator

Department:
Operations

Reports To:
Chief Executive

Salary Range:
$90,000 – $95,000

Anthem is an equal opportunity employer and encourages candidates from all backgrounds to apply.