EA to Business Services

2 days ago

Melbourne, Victoria, Australia at Full time
Overview

We are seeking a proactive, professional, and highly organised Executive Assistant to support the Director of Business and Director of People & Culture, while also collaborating closely with the Executive Assistant to the Principal. This permanent, full-time role is located on stunning school grounds in Melbourne's Inner South Eastern suburbs. This is a unique opportunity to contribute to a leading independent school with a vibrant culture that values collaboration, professionalism, and community.

Responsibilities

This is a diverse and pivotal position that offers more than the traditional EA role. You'll work across key areas of the school, ensuring efficient operations and seamless coordination of day-to-day functions. No two days are the same

  • Managing complex diaries, inboxes, and priorities for two senior executives
  • Preparing high-quality agendas, minutes, reports, and presentations
  • Supporting Board and Committee meetings through document preparation and logistics
  • Handling key administrative tasks such as credit card reconciliation, staff uniform orders, and document management
  • Providing administrative support across business services and people functions, including recruitment and onboarding
  • Offering occasional reception support and stepping into the EA to Principal role as needed
  • Liaising with a wide range of stakeholders and ensuring a warm, professional experience for all
Qualifications
  • Proven experience supporting senior leaders in an EA or PA capacity
  • Experience supporting Boards and Committees is essential
  • Excellent written and verbal communication skills
  • Strong attention to detail and the ability to stay several steps ahead
  • Confidence with Microsoft Office and the ability to pick up new systems quickly
  • A high level of discretion and the ability to handle sensitive information
  • A friendly, collaborative attitude and a genuine desire to be part of a positive team culture

Don't miss out on this rare opportunity to join a supportive and inclusive school community where your contribution will be valued and your growth encouraged. Send your cover letter and CV to McKinley Green today

Salary and Application Details

Salary information will be discussed during the interview process. This permanent, full-time role is located on Melbourne's Inner South East grounds.

Application Questions

Your application will include the following questions:

  • Which of the following statements best describes your right to work in Australia?
  • What's your expected annual base salary?
  • How much notice are you required to give your current employer?
  • Do you have a current Police Check (National Police Certificate) for employment?
  • Do you have a current Working With Children Check (Employer)?
  • Are you happy to work on site full-time, as required for this role?
  • Do you have experience supporting Boards and Committees?
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