EA to Business Services

8 hours ago

Melbourne, Victoria, Australia McKinley Green Pty Ltd Full time $60,000 - $80,000 per year

We are seeking a proactive, professional, and highly organised Executive Assistant to support the Director of Business and Director of People & Culture, while also collaborating closely with the Executive Assistant to the Principal.

This is a unique opportunity to contribute to a leading independent school with a vibrant culture that values collaboration, professionalism, and community. This permanent, full-time role is located on stunning school grounds in Melbourne's Inner South Eastern suburbs.

About the Role

This is a diverse and pivotal position that offers more than the traditional EA role. You'll work across key areas of the school, ensuring efficient operations and seamless coordination of day-to-day functions. No two days are the same

You'll be responsible for:  

  • Managing complex diaries, inboxes, and priorities for two senior executives
  • Preparing high-quality agendas, minutes, reports, and presentations
  • Supporting Board and Committee meetings through document preparation and logistics
  • Handling key administrative tasks such as credit card reconciliation, staff uniform orders, and document management
  • Providing administrative support across business services and people functions, including recruitment and onboarding
  • Offering occasional reception support and stepping into the EA to Principal role as needed
  • Liaising with a wide range of stakeholders and ensuring a warm, professional experience for all

What You'll Bring

We're looking for someone who brings a balance of professionalism, initiative, and a calm, approachable presence. You're the kind of person who can juggle multiple priorities, pre-empt needs, and maintain confidentiality with ease.

You'll also have:

  • Proven experience supporting senior leaders in an EA or PA capacity
  • Experience supporting Boards and Committees is essential
  • Excellent written and verbal communication skills
  • Strong attention to detail and the ability to stay several steps ahead
  • Confidence with Microsoft Office and the ability to pick up new systems quickly
  • A high level of discretion and the ability to handle sensitive information
  • A friendly, collaborative attitude and a genuine desire to be part of a positive team culture

Don't miss out on this is a rare opportunity to join a supportive and inclusive school community where your contribution will be valued and your growth encouraged. Send your cover letter and CV to McKinley Green today

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