Team Administrator

7 hours ago

Brisbane, Queensland, Australia Our HR Team Full time $60,000 - $90,000 per year

About the Company

Our client is a successful full-service Commercial Property firm offering services in real estate, valuations, auctions, and property management. They are now seeking a proactive and reliable Team Administrator to join their dynamic team and play a pivotal role in ensuring the smooth operation of their agency.

About the role

Based in our client's modern CBD office, this full-time role offers the chance to work alongside a supportive team of Directors, Sales and Leasing Agents, and other property professionals. You'll play an important part in the day-to-day success of the team, so a proactive approach and strong communication skills are essential. Responding to queries in a timely and professional manner will be a key part of your role.

The role will see you assisting the team across numerous functions making the role interesting and varied. Duties will include, but are not limited to:

  • Producing timely and accurate agency statistics and reports
  • Coordinate and attending daily team meetings, keeping accurate minutes and prioritise action items
  • Keep up to date with current market, ensuring competitive pricing and best practice
  • Drafting documents and utilising appropriate templates for letters and submissions
  • Monitor and manage advertising budgets and orders, enter data and prepare invoices and quotes through MYOB
  • Manage and deliver all agency advertising needs including producing brochures, photography, mail outs and invoicing
  • Collaborate with marketing and team leaders to update website listings, create submissions, campaigns, and promotional materials
  • Coordinate external marketing contractors, agents and campaign schedules, and see through from start to finish
  • Maintain filing systems, reconcile purchase invoices and manage recoverable charges
  • Diary management and coordination of meetings, travel, accommodation and functions
  • Assist with property searches and ensuring signage is maintained and removed as appropriate
  • Liaise with service providers and portals including VaultRE, REA, CRE

About you

  • Proven experience in administration or similar role
  • Great attitude – happy to step in and help out where needed
  • Strong proficiency in Microsoft Office Suite and ideally MYOB and Canva
  • Excellent written and verbal communication skills
  • Tech-savvy with the ability to quickly learn new systems and software
  • High attention to detail and ability to manage multiple priorities
  • Ability to work collaboratively and independently in a fast-paced environment

Company Benefits

  • Supportive and collaborative team culture
  • Social Club
  • Be part of a respected agency with a strong reputation in the industry
  • Opportunity to work closely with Directors and contribute to strategic initiatives
  • Varied and engaging role with scope for professional growth

To apply

You must have full working rights in Australia. Please submit your updated CV and Cover letter through Seek.

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