Office Coordinator

• Deliver high-level administrative assistance with a strong customer focus
• Confidently thrive in a fast-paced environment with a "can-do" attitude
• High stakes global business embracing a new direction

At Dyno Nobel Limited our people vision is to unlock our people capability and culture to create safe, inclusive and high performing teams on the ground.

The role
Reporting to the Manager, Property, Facilities & Leased Assets, we are seeking a proactive and organised Office Coordinator to oversee the daily operations of our Melbourne office. Supporting the Melbourne office team members and other Executive Assistants (EA), you'll provide high-level administrative assistance and ensure timely processing of invoices via SAP. You'll bring strong communication skills, a customer-focused mindset, and the ability to simplify complex information and build effective relationships. Calm under pressure and highly adaptable, you'll manage competing priorities with confidence and accuracy. With a "can-do" attitude, you'll thrive both independently and as part of a collaborative team, always looking for ways to improve and deliver results.

Role Responsibilities

• Office and front-of-house operations – Welcome visitors, manage the Visitor Management System, oversee mail and couriers, maintain the phone directory, and support HR with onboarding and offboarding.
• Administrative support – Coordinate travel, assist with events and meetings, manage legal document filing, provide EA leave coverage, and handle general admin tasks.
• Invoice and expense management – Process and reconcile invoices and credit card expenses via SAP for key departments, maintain accurate billing records, and ensure compliance with external counsel guidelines.
• Security access management – Issue and track access cards, maintain security databases, ensure compliance with building protocols, liaise with building services, and report monthly attendance to HRIS.
• Facilities and maintenance coordination – Act as the main contact for building services, coordinate repairs and End-of-Trip facilities, attend tenancy meetings, and support office seating arrangements.
• Health, safety, and inclusion – Adhere to HSE standards and contribute to a safe, inclusive, and diverse workplace culture.

What You'll Bring

• You must be committed to positively contributing to our safe, inclusive and high-performance culture
• Business admin qualification (ideal)
• Strong SAP experience, including invoice processing and expense claims, with proven ability to coordinate service providers and manage financial workflows efficiently.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), with exceptional time management and organisational skills to multitask, prioritise, and meet deadlines.
• Professional and discreet when handling sensitive information, with experience supporting senior leaders within a multi-layered organisation.

If you are excited about the role and think you have what it takes but your experience doesn't align 100%, we still want to hear from you.

Benefits To You

• We are a team focused on safety, inclusion and high performance
• 18 weeks paid parental leave for primary carer, 3 weeks for secondary carer
• Superannuation paid on unpaid parental leave, up to 12 months
• Hybrid work model
• Salary packaging options
• Confidential employee assistance program
• Mental Health and Well-being program
• Options to purchase annual leave(where eligible)
• Various corporate discount programs
• Workplace giving charitable scheme
• Opportunities for career progression through succession planning and development reviews
• Salary Sacrificing Options including car lease options

Please be advised that our hybrid work model entails three office days and two remote workdays per week. This structure aims to enhance efficiency and teamwork, while upholding a harmonious work flexibility.

About Us
As an ASX100 company and industry front runner, Dyno Nobel Limited (DNL) offers diverse career opportunities globally, emphasising safety, inclusivity, and high performance. Our passionate team of almost 6000 employees work across our global operations to manufacture and distribute industrial explosives, industrial chemicals and fertilisers.

Leveraging diversity through inclusion
At Dyno Nobel Limited, we believe in the strength of diversity and inclusivity, fostering an environment that is safe, equitable, and embraces differences to enhance performance. We go beyond 'diversity of thought,' valuing people from a variety of backgrounds and encourage applicants from diverse identities. Our commitment extends to helping our team excel at work while achieving a harmonious work-life balance. To support this, we offer a range of work styles and a paid parental leave policy, ensuring our team thrives both personally and professionally. Apply now to be part of our inclusive and thriving community.

What Our Employee's Say
"
It has been refreshing to come into a team that has been open with sharing knowledge and happy to help wherever and whenever they can."

" Everyone has been very welcoming which has been lovely"

About Our Process
Our recruitment process typically involves a teams or face to face interview, reference checks, and a medical check. It may also include a site visit and psychometric testing.

We value diversity, equity and inclusion and are committed to ensuring a welcoming experience for all candidates. We encourage you to share any support or adjustments you need to be at your best during our recruitment process. We understand sharing your needs may be daunting, so if you have any questions before or during your application, please get in touch at . (Please note that this email is for enquiries only, we cannot accept resumes via email. To apply, please follow the instructions provided in the job posting.)