Office Coordinator and Personal Assistant

3 days ago

Greater Adelaide SA, Australia Essential HR Full time

Join an organisation that encourages innovation, and growth for all employees
- Full time permanent opportunity
- Work for a quality South Australian company

**What the role offers**:
Join a quality South Australian Property Group as their Office Coordinator and Personal Assistant to the Managing Director. In this varied role, you will be part of a passionate and dedicated team with a vision based on client satisfaction, integrity, and quality. In this key role, you will be able to make a difference and support the business as it grows.

**Role overview**:
The Office Coordinator and Personal Assistant provides comprehensive administrative support and assistance to the Managing Director. This role involves managing a wide range of administrative tasks, coordinating schedules, handling confidential information, and acting as a liaison between the Managing Director and internal/external stakeholders. As the Office Coordinator and Personal Assistant, you will play a critical role in supporting the Managing Director and contributing to the overall success of the organisation.

**Main responsibilities**:

- Manage the Managing Director's calendar, schedule appointments, and coordinate meetings
- Prioritise and organise meetings, ensuring all necessary materials are prepared in advance
- Serve as the primary point of contact for internal and external stakeholders, screening and prioritising incoming communications
- Coordinate and schedule internal and external meetings, including logistics, venue booking, and catering
- Prepare agendas, minutes, and other meeting materials as required
- Retrieve and distribute relevant documents, reports, and presentations as requested
- Build and maintain positive relationships with internal teams, external clients, partners, and stakeholders
- Represent the Managing Director in meetings and events when necessary
- Support the Managing Director in executing special projects, initiatives, and assignments
- Assist in the coordination and implementation of company-wide events and activities

**What you will bring**:

- Proven experience as an Office Coordinator / Personal Assistant
- Strong organisational and time management skills with the ability to multitask effectively
- Excellent verbal and written communication skills
- Intermediate / advanced IT skills, specifically in Microsoft Office Suite
- Strong attention to detail and problem-solving skills
- Professionalism, integrity, and the ability to maintain a high level of confidentiality
- Flexibility to adapt to changing priorities

**To Apply**:
**Application Process**:

  • Office Coordinator And Personal Assistant

    2 days ago

    Adelaide, South Australia Essential Hr Full time

    Join an organisation that encourages innovation, and growth for all employees- Full time permanent opportunity- Work for a quality South Australian company**What the role offers**:Join a quality South Australian Property Group as their Office Coordinator and Personal Assistant to the Managing Director. In this varied role, you will be part of a passionate...

  • Executive Assistant

    7 days ago

    Greater Adelaide SA, Australia Department of Agriculture, Fisheries and Forestry Full time

    APS 5 - $81,690 - $89,615 per annum plus superannuation - Compliance & Enforcement Division - Adelaide, SA - _High level of autonomy and opportunities to self-organise. _ - _Working in a fast-paced environment. _ - _Flexible working arrangements including the ability to work from home for several days each week._ **Who we are** In partnership with internal...

  • Personal Assistant

    7 days ago

    Greater Adelaide SA, Australia Yo-Chi Full time

    **Personal Assistant**: Support Team Projects Adelaide Part-time SA - South Australia **Thrive in a part time role (25 hrs/week) as a Personal Assistant! This remote role will require the individual to be based in Adelaide.** This is a true Personal Assistant role, will include support over overseeing a diverse property portfolio, necessitating...

  • Personal Assistant Claims

    22 hours ago

    Greater Adelaide SA, Australia Avant Full time

    Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 130 years. Avant now represents 90,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs....

  • Receptionist & Office Coordinator

    2 weeks ago

    Greater Adelaide SA, Australia Consolidated Power Projects Australia Full time

    **Introduction**: - Full-time, permanent - Based at our Adelaide Head Office on Halifax Street - Join an industry leader who is supporting Australia move towards a cleaner energy future **Description**: Who are Consolidated Power Projects (CPP)? As a member of the Quanta Services Group, a Fortune 250 company, Consolidated Power Projects Australia (CPP)...

  • Personal Assistant

    1 week ago

    Greater Adelaide SA, Australia Yochi Full time

    **Thrive in a work-from-home, part time role (20 hrs/week) as a Personal Assistant!** This is a true Personal Assistant role, will include support over overseeing a diverse property portfolio, necessitating meticulous coordination and effective diary management. In addition to these responsibilities, you will be entrusted with handling travel arrangements,...

  • Personal Assistant

    7 days ago

    Adelaide Region SA, Australia EGM Partners Full time

    About the Role I am currently seeking an experienced, confident and self-motivated administration professional who is looking for an opportunity to growth their career and transition into a Personal Assistant capacity. As the Personal Assistant, you will be essential in supporting the Executive Team to deliver key objectives and ensure the day-to-day...

  • Office Coordinator

    2 weeks ago

    Greater Adelaide SA, Australia Hudson Australia Full time

    **We're looking for multiple Office Coordinators for Tax Season!** Our client is seeking Office Coordinators to join their team for the upcoming tax season. As a national, well-recognised brand, they have multiple opportunities available in various locations - some locations even offering part-time opportunities! These are short-term temporary contracts to...

  • Personal Assistant Claims

    2 days ago

    Greater Adelaide SA, Australia Avant Full time

    About Avant Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and...

  • Office Services Assistant

    2 weeks ago

    Greater Adelaide SA, Australia Piper Alderman Management Full time

    Adelaide - Business Services - Office Services - Full time Office Services Assistant | Adelaide - Full time - Permanent position A premier commercial law firm, Piper Alderman has offices in Adelaide, Brisbane, Melbourne, Perth and Sydney. We work with clients across Australia and internationally to achieve optimum legal and commercial solutions. Our legal...