Medical Secretary

1 day ago

Malvern East, Victoria, Australia Migynae Full time $60,000 - $80,000 per year
Medical Secretary / PA – Gynaecology & Fertility (Full-Time)

Malvern (occasional North Melbourne travel, reimbursed parking)

Full-time or FTE | Monday to Friday | Private Specialist Practice

Join MIGYNAE — a leading gynaecology and fertility specialist practice — in this full-time medical secretary role based in our well-situated Malvern rooms. You'll play a key part in ensuring our patients experience seamless, compassionate care across consultations, surgery, and fertility treatments.

Your Key Responsibilities

  • Coordinate surgical lists, hospital paperwork, and consent forms
  • Handle quoting, billing, invoicing, and Medicare/ECLIPSE submissions
  • Liaise with IVF clinics, nurses, and patients regarding fertility treatments
  • Provide accurate and proactive admin and PA support across two main specialists
  • Occasionally attend our North Melbourne site (reimbursed parking)

About You

  • 2+ years' experience in private specialist rooms or surgical practice
  • Confident using Genie software and managing multiple clinicians
  • Comfortable with surgical and hospital coordination workflows
  • Dependable, polished communication, and attention to detail
  • Patient-focused, warm, and professional under pressure

What We Offer

  • Occasional flexibility around hours or site
  • Meaningful work in a respected gynaecology and fertility practice
  • Well-established systems and a collaborative team culture
  • Salary commensurate with experience (range $72-75K + super)
  • Parking reimbursed for North Melbourne travel
  • Ongoing opportunities for training and development

How to Apply

To apply, please email your cover letter and CV to:

Only shortlisted candidates will be contacted. Reference checks and psychometric testing may apply.

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