Accounts Payable

7 days ago

Melbourne, Victoria, Australia Bray Controls Pacific Full time $60,000 - $80,000 per year

Bray Controls Pacific Pty Ltd. is a local subsidiary of a large global business with operations in over 40 countries. Our operations in Australia allow us to effectively support our Pacific region customers. As a leading manufacturer of flow control and automation products and accessories (valves, actuators, controls), we proudly deliver high-quality, customer-driven solutions and maintain a strong focus on innovation and continuous improvement.

We have extensive experience servicing mining, oil & gas, pulp & paper, sugar, water & wastewater, chemical & petrochemical, food & beverage, HVAC, & pharmaceutical industries globally for over 35 years.

About the role:

The Accounts Payable & Admin Coordinator is responsible for managing the company's account payable processes, ensuring timely and accurate processing of invoices, expense reports, and payments. This role plays a key part in maintaining accurate financial accuracy and supporting vendor relationships. The Admin Coordinator function ensures the smooth operation of office functions by providing high-level administrative support across departments.

Your days will involve the following:

  • Receive, review invoice dates, and process supplier invoices and push payment requests including matching invoices with Purchase orders and delivery receipts.
  • Process employee's reimbursement payable entry in ERP.
  • Reconcile accounts payable transactions and resolve discrepancies.
  • Process daily project sales invoices and ensure they are sent to customers and/or uploaded to the relevant customer portals.
  • Check no invoices are missing in billable lines.
  • Review Accounts Payable Age analysis and explore outlying liabilities.
  • Assist with month-end closing procedures and financial reporting.
  • Maintain accurate records of all transactions.
  • Maintain up-to-date vendor information in the accounting system and respond to vendor inquiries including resolving payment issues.
  • Confirm new suppliers bank details over the phone.
  • Build and maintain positive relationships with suppliers.
  • Issue company uniform, access fobs and other onboarding materials to new employees including maintain the asset register.
  • Answer incoming phone calls and direct them to appropriate staff or departments.
  • Assist with the coordination of business conferences, trainings etc. (ordering lunches, booking venues, accommodation & transport).
  • Liaise with Landlord of building to organise any property maintenance as required.
  • Order and monitor stationary supply.
  • General office administration & filing of documents.

About you:

  • Experience in accounts payable or general accounting.
  • Strong attention to detail and high level of accuracy.
  • Proficient in accounting software (e.g., MYOB, Xero, SAP).
  • Proficient in Microsoft Office programs.
  • Good communication and organisational skills.
  • Ability to work independently and as part of a team.
  • Professional, positive and can-do attitude.

Desirable:

  • Certificate or diploma in Accounting, Finance, or related field.
  • Familiarity with ERP systems.
  • Experience using LN or similar.

This is a terrific opportunity to build an interesting and fulfilling career with a successful and growing company. We offer genuine learning & development opportunities, and a friendly working environment.

We are proud of the work we do and welcome you to join our team. If this sounds like you, please submit your application by clicking the "Apply Now" below.

Only candidates with unrestricted rights to work in Australia may apply for this position.

Please do not call Bray, applications will only be accepted online.

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