Administration Officer Facilities Maintenance

• Salary $75k to $79k per annum + 12% Superannuation
• Full Time
• Based at our Operations Centre in Box Hill South

At Whitehorse City Council, community is at the heart of everything we do.  To stay ahead of and best respond to the evolving changes and needs of the community, the organisation is undertaking an exciting journey that will transform ways of working and will empower employees to be innovative and constantly striving towards providing excellent customer experience at all times. The five pillars of our transformation focus on:

• Excellent Customer Experience and Service Delivery
• Great Organisational Culture
• Innovation and Continuous Improvement
• Good Governance and Integrity
• Long Term Financial Sustainability

The role:

To provide efficient and effective administrative support to the Facilities Maintenance team of the Project Delivery and Assets Department within the Infrastructure Directorate.

About you:

To be considered for this position you will have:

Essential

• Understanding of basic facilities maintenance processes, work orders and Council operations.
• Demonstrated experience in administrative tasks, including data entry, document management, and financial processing, with a proven ability to deliver high-quality customer service.
• Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint) and experience with work order, asset management and record management systems.
• High-level organisational, time management and prioritisation skills, with the ability to work independently and as part of a team.

Desirable

• Experience working within a local government or facilities management environment.
• Experience with Pathway, Infor Public Sector, Oracle and Content Manager.
• Knowledge of Council policies, procedures, and occupational health and safety requirements.

In return, we will offer:

The ability to make a difference - Working at Whitehorse City Council you contribute to making a real difference in the lives of the community and those that live, learn, work or visit Whitehorse.  Every day you really will see how the work you're involved in benefits the diverse community.

Great working conditions – a professional environment, friendly and supportive teams and a flexibility program that promotes employee work life balance.

An extensive Health and Wellbeing offering – Employee assistance program, private health insurance benefits, health checks (skin, hearing and vaccinations), discounted gym membership and facilities (e.g. Theatre, Arts, Leisure) and an active health and wellness program (e.g. stretching, healthy eating demonstrations and health challenges.

Career opportunities – engaging work and the opportunity to apply your skills and experience.

Transformation  - We are in a time of transformation to stay ahead of the evolving changes and needs of our community. Together, we are on an exciting journey to empower all of our employees to be innovative, and constantly strive towards continuous improvement.

Reward & Recognition - extensive reward and recognition program, corporate learning offerings, study assistance and comprehensive leadership development programs.

Further Information:

Further information is available from Amy Guo on To apply, please submit a copy of your resume (max 5 pages) and one page statement addressing the selection criteria and what you would bring to the role by 19 October 2025.

Come and join the transformation

Download the Position Description:

Administration Officer Facilities Maintenance

City of Whitehorse is a culturally and linguistically diverse community. We are proud of the diversity of our workforce and recognise the strength this provides in meeting the needs of our community. We are committed to upholding a safe, inclusive and respectful workplace that values the contribution of all.

Whitehorse City Council is committed to being a child safe organisation.  We recognise our responsibilities to keep children and young people safe from harm and have established policies, procedures and training to achieve these commitments.

The City of Whitehorse, located 15 kilometres east of the Melbourne CBD, is a culturally diverse community of almost 177,000 people. Whitehorse includes the suburbs of Box Hill, Burwood, Nunawading, Blackburn, Mitcham, Forest Hill and Vermont and is characterised by quiet tree-lined residential streets, an abundance of parks, gardens and natural bushland reserves, bustling shopping centres and a diverse range of arts, cultural, sports and leisure facilities.

Whitehorse City Council provides more than 100 services and facilities across a range of areas within our community services, city development, infrastructure, corporate services and transformation directorates. Whitehorse is one of Melbourne's largest metropolitan councils with a workforce of approximately 1300 employees and aspires to foster an inclusive, vibrant, prosperous and sustainable community. Our employees help us achieve these goals

At Whitehorse, employee health, wellbeing and development are paramount, and we aim for everyone to become the best they can be in the workplace. Benefits of working with us include:

• A welcoming and supportive working environment 

• Great opportunities for training and to build a long-term career within Whitehorse or the local government sector.

• Extensive employee health and wellbeing programs including flexible working arrangements

• Salary sacrifice options for gym / swim memberships, childcare and superannuation; and access to novated vehicle leases.

• Competitive terms and conditions of employment 

• Ample onsite parking at most facilities with ready access to public transport 

• Active Social Club with a calendar of events through the year